Vendor Management & Compliance
- Conduct due diligence and onboarding of admin vendors (accommodation, vehicles, logistics, fuel etc.) ensuring compliance with company policies.
- Maintain a centralized database of vendors and ensure a pool of pre-qualified vendors for accommodation, vehicles and fuel.
- Ensure accurate and timely billing submission by vendors and release payments as per agreed terms.
- Negotiate vendor rates with a cost-benefit analysis approach, ensuring financial transparency.
- Raise Purchase Orders (POs), process Goods Receipt Notes (GRN), and Service Receipt Notes (SRN) in line with audit requirements.
- Ensure zero escalation regarding vendor payments through proactive monitoring and timely payouts.
- Carry out vendor assessment and benchmarking for quality, cost-effectiveness, and compliance.
Site Operations & Mobilisation
- Support site mobilisation and demobilisation activities, including accommodation, vehicles, and transportation.
- Provide administrative support during sudden mobilisation and site emergencies.
- Ensure continuity of site operations through proactive administrative support.
- Maintain monthly MIS reports for submission to the reporting manager.
Corporate Office Support
- Assist in facility management of the corporate office, ensuring operational efficiency.
- Provide administrative response during emergencies and continuity planning.
Audit
- Keep audit-ready documentation
Travel Requirement
- Willingness to travel to project sites across India as per operational requirements.
