Contracts & Finance Operations Coordinator
(AR/AP + Contract Administration + Project Support)
Location: Depew, NY | In-Office Required
Company: Buffalo Solar Solutions
Buffalo Solar Solutions is seeking a detail-oriented and proactive Contracts & Finance Operations Coordinator to manage accounts payable and receivable while overseeing contract formatting, redlines, and project documentation across our commercial solar and energy projects.
This role works closely with leadership and our off-site CFO to ensure financial accuracy, clean contract execution, and smooth project workflows. We’re looking for someone who takes ownership, follows through, and is comfortable balancing accounting tasks with contract administration and operational support.
What You’ll Do
Finance & Project Accounting
- Manage AR/AP, customer invoicing, and vendor payments
- Create and track purchase orders and billing milestones
- Reconcile discrepancies and follow up on outstanding items
- Maintain accurate financial records in QuickBooks
Contract Administration
- Format contracts, incorporate redlines, and manage version control
- Prepare agreements and exhibits for signature and execution
- Track contract milestones, change orders, and documentation
- Maintain organized contract and project files
Operations & Process Support
- Coordinate with project teams, vendors, and leadership on documentation and billing
- Help create, follow, and improve finance and contract procedures
- Support multiple projects and administrative needs as required
Ownership & Problem Solving
- Proactively identify issues and drive resolutions
- Communicate clearly across teams and with external partners
- Take responsibility for accuracy, deadlines, and follow-through
What We’re Looking For
- Experience in AR/AP or project accounting (construction or project-based preferred)
- Strong Microsoft Word skills, including tracked changes and document formatting
- Highly organized and detail-oriented with excellent follow-through
- Comfortable working in QuickBooks or similar accounting software
- Confident communicator with vendors, customers, and internal teams
- Self-starter who can manage multiple priorities
Nice to Have (Not Required)
- Contract administration or legal assistant experience
- Experience with project billing or milestone invoicing
- Familiarity with construction or EPC environments
Our Story
At Buffalo Solar, our mission is bold and crystal clear, power 1,000 businesses with clean, reliable solar energy by 2035.
We specialize in commercial and industrial rooftop solar solutions that help companies cut operating costs, lock in predictable energy expenses, and meet long-term sustainability goals. Every project we deliver is designed to perform as a true business asset, driving savings, stability, and growth for decades to come.
Founded in Buffalo, NY, Buffalo Solar was built from the ground up by Founder and CEO, Tyler Uebelhoer. With more than a decade of experience as an electrician and construction professional, Tyler recognized solar as the industry where he could make the biggest impact, not just for businesses, but for the economy and communities of Western New York. What started in his South Buffalo living room in 2015 has evolved into a modern solar development and EPC company serving organizations across New York, Pennsylvania, Massachusetts, Connecticut, New Jersey, and beyond.
Over the past 10 years, Buffalo Solar has grown from a local startup into a trusted regional partner, yet our approach remains hands-on and personal. From the first consultation through post-installation support, we stay closely connected to every client to ensure their system is reliable, efficient, and built for long-term value.
We care so deeply about the businesses we serve that we developed our own in-house 15-Year Peace of Mind Warranty, providing unmatched protection that separates us from the rest of the industry.
Our vision is ambitious but simple, 1,000 businesses powered by Buffalo Solar by 2035. We have already come a long way from our beginnings in Western New York, and we are just getting started.
CAREERS AT BUFFALO SOLAR
If you have a great work ethic, think well on your feet and you’re great with people, Buffalo Solar may be a great career move.
Maybe you’ve been told you’re a super hero of installation or that you have better customer service skills than that gecko on the insurance company commercials, we’re a place where dedication and hard work pays off.
Personal attributes we’re looking for:
- A keen eye for detail and more timely than a Swiss watch
- Stops at nothing to make sure the customer is happy
- Shows care and concern for the work you do and the people you work with
- Ability to take constructive criticism in stride and apply to improving
- Desire to grow personally and professionally
