Department: Human Resources Systems & Operations
Title: HR Operations Jr. Associate
Employment Type: Seasonal
Pay Range: $20-$21 per hour
Hours: 20-25 hours per week
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a uniquefoundation: Our reach is global; we discover through best-in-class science; we protect throughwork on the ground with local and indigenous people; we inspire through our world-class zoos,aquarium, and education programs; and we leverage our resources through partnerships andpowerful policy influence. Our more than 4,000 diverse, passionately committed team membersin New York City and around the world work collectively to achieve our conservation mission.
Position Overview:
The HR Operations Jr. Associate will have responsibility for processing, maintaining and auditing employee data (new hires, status changes, separations, relocations, etc.) and the related data integrity. The Jr. Associate will help with downloading DocuSign packets, and verifying all new hire, status change and separation forms. This role may also assist in finding and working on opportunities for process and/or system improvements and related process mapping and documentation. In addition, this role will have responsibility for assisting in audits to ensure data accuracy. Attention to detail and analytical thinking is critical in this role.
Primary Responsibilities:
Supports HR Operations, which serves our HR Business Partners across the globe to support new hire, status change, separation processes and/or system needs - Responsible for timely and efficient data entry, maintenance and management into our HRIS (SAP) or other systems, including all transactions throughout the employee life-cycle (i.e., new hires, status changes, separations) working in conjunction with the business partners, budget and the payroll departments
- Intake of all new hire packets and related processes: downloading packets, verification, creation of employee online folders, etc.
- Assist with process and/or training documentation and process mapping
- Assist in building and maintaining electronic employee files
- Works in partnership with payroll team to validate employee data
- Works in partnership with payroll team to validate employee data
- Helps run audits on master data and all data processed to ensure a proactive approach to the accuracy of data while minimizing risk of errors
- Assists in special projects as needed
Internal Qualification Requirements1-2 years’ work experience
High School Diploma required; undergraduate degree preferred
Understanding or desire to learn about the employee life-cycle and related HR operations
Working knowledge of SAP or similar HRIS system (a plus)
Proficiency in Microsoft Word, Excel, and PowerPoint
Equal Employment Opportunity
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
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