Job Description and Duties
Will consider Analyst I.
Under the direction of the Staff Services Manager I, Maintenance (MTCE) Admin Services and the guidance of the Classification & Hiring (C&H) Analyst the incumbent is responsible for assisting with the difficult and complex Human Resources functions for the Division of Maintenance. The incumbent is will serve as the liaison between HQ-OHR, DO-HR, Regional HR liaison, and the division. Duties include working with internal stakeholders to prepare Request for Personnel Action (PARF) documents for submittal to Budgets and the Division of Human Resources (DHR) to minimize potential delays of recruitment efforts. This position also supports the Maintenance Regional Offices and MTCE Management with less complex personnel matters and partners with the district's DHR Office on on boarding and other personnel matters.
Working Conditions
Work is conducted in a typical office setting with standard office equipment and minimal exposure to adverse environmental conditions. Adhere to ergonomic principles and workplace safety guidelines to ensure a comfortable and safe working environment.
This position works two (2) days in the office and three (3) days telework. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee’s designated Headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Special Requirements
- Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
- The position(s) require(s) a valid and unrestricted Class C driver’s license.
- Statement of Qualification (SOQ) is required.
The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.
1. Describe your experience working with personnel-related documents such as PARFs, duty statements, or job advertisements. Include how you ensured accuracy and compliance with HR policies and procedures.
2. Please describe your experience handling a high-volume workload with competing priorities and deadlines. What challenges did you face, and how did you overcome them?
3. What strategies have you used to communicate effectively with diverse stakeholders (e.g., HR, hiring managers, candidates)? Share an example of a successful collaboration.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis; governmental functions and organization; and methods and techniques of effective conference leadership.
Ability to reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively both orally and in writing; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; gain and maintain the confidence and cooperation of those contacted during the course of work; coordinate the work of others, act as a team or conference leader.
