Contract Manager
Under the direction of the Office Chief for Central Region Services--Admin Support, the incumbent is responsible for Consultant Service contract administration. Incumbent will manage Architectural and Engineering contracts for the Central Region. Incumbent in this Supervisory position will provide support and direction to all other staff in the execution of contracting responsibilities. The scope of supervision received will require a large degree of independence in managing consultant services contracts. Will be responsible for the coordination of On-Call, Project Specific, Multiphase, Specialty and occasional contracts. Additionally, the incumbent will facilitate in the procurement and administration of Architectural and Engineering contracts.
Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
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You will find additional information about the job in the Duty Statement.
Working Conditions
Position located at 2015 E Shields Ave. Ste 100 Fresno CA 93726, Fresno County. Multiple positions may be filled from this recruitment. Incumbent will primarily work in a climate‑controlled environment under artificial lighting. Subject to Management approval, direction and/or operational necessity, the incumbent would be required to perform in a telework environment, which includes managing staff working remotely. The incumbent may be required to travel in one‑day trips as well as overnight trips or extended travel may be required. The incumbent may occasionally be exposed to a variety of altering weather conditions (extreme cold or hot weather), work outdoors, and may be exposed to dirt, noise, uneven surfaces, extreme heat or cold.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in‑person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Minimum Requirements
Additional Documents
Special Requirements
- Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
- Interested individuals must submit a Statement of Qualification (SOQ) that provides the information listed below, along with a state application (form STD 678). The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes, letters, and other materials will not be considered as your response to the SOQ. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, single spaced, no more than two pages in length, and 12‑point Arial font.
- Please identify your experience in working and effectively communicating with internal or external management personnel. Also identify the number of years of experience you have in working and effectively communicating with internal or external management personnel.
- Describe your experience preparing reports, briefings, and contract documentation. How do you ensure data accuracy, completeness, and timely submission to management or executive leadership? Also identify the number of years of experience you have in preparing reports, briefings, and contract documentation.
- Please identify your experience in developing and reviewing the Scope of Work for a Contract. Also identify the number of years of experience you have in developing and reviewing the Scope of Work for a Contract.
- Provide detailed examples of how you have monitored contract expenditures and managed timely payment of consultant invoicing. Identify the number of years of experience you have in monitoring contract expenditures and managing consultant invoices.
- Please identify your experience developing and presenting training material. Please include the type of training, method of delivery, software programs you used, and the size of your audience. Also identify the number of years of experience you have developing and presenting training material.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.
Address for Mailing Application Packages: Department of Transportation, Certification Services MS‑90, P O Box 168036, Sacramento, CA 95816‑8036. Attn: Caltrans DHR Contact.
Address for Drop‑Off Application Packages: Department of Transportation, Drop‑Off Address, Classification and Hiring Unit - ECOS, 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State holidays. 08:00 AM – 05:00 PM.
Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. Resume is optional. Statement of Qualifications (SOQ) is required.
Desirable Qualifications
Knowledge of: Caltrans Mission, Vision, and Objectives, Equal Employment Opportunity Policy, Laws, policies, and procedures related to State contracting and procurement, English grammar and punctuation, Microsoft Office Software applications, Principles, practices, and trends of public and business administration, including management and supportive staff services; principles and practices of employee supervision, development, and training; program management, Progressive discipline processes, Change management, Project delivery including process, Prefer candidate with Info Advantage experience and knowledge of Caltrans Accounting system, Must have knowledge of current department's goals and policies; governmental functions and organization at the State and local level; departmental guidelines, project delivery process, the contracting out process, federal regulations, and current law in order to ensure proper State compliance.
Ability to: Assess processes and opportunities, and make recommendations for improvement and effectively implement best business practices and to solve problems and make business process changes, Represent Caltrans' interest when coordinating with consultants, understand and evaluate both the performance of consultants and the product they produce, Evaluate and make recommendations concerning the appropriateness of contracting consultant services for various work efforts.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information
Human Resources Contact: Meg White, (279) 234‑2243, meg.white@dot.ca.gov
Hiring Unit Contact: Lee Moua, (559) 977‑2993, lee.moua@dot.ca.gov
EEO Contact: Caltrans EEO Office, (844) 368‑3367, Ask.eeo@dot.ca.gov
California Relay Service: 1‑800‑735‑2929 (TTY), 1‑800‑735‑2922 (Voice)
Important Application Instructions
The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-501924), PARF# 06‑6‑766 and title of the position (Staff Services Manager I) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
