What We Can Achieve Together:
The Finance and Information Specialist – Trade Lands provides highly specialized finance/accounting-related services to the Trade Lands department within the Finance business unit.
The Finance and Information Specialist-Trade Lands provides specialized services in financial management and reporting; accounting; real estate transactions and administration, management and reporting; or similar financial activities for a department or business unit. They have a high level of expertise in their area(s) of specialization. The position administers and maintains finance/accounting activities in accordance with TNC policies and procedures and best practices in financial management. The Finance and Information Specialist provides assistance to staff in their specialty area. They respond to moderately complex employee/management questions and problems based on advanced knowledge of the subject area.
This position requires tasks to be done accurately, efficiently and in a timely manner related to fast-paced real estate transactions and asset management. The position provides a unique opportunity to grow professionally on a unique and dynamic team. This is a hybrid position where the chosen candidate will come into the office located in Arlington, VA, USA 2-3x/week.
RESPONSIBILITIES & SCOPE
- Collection, processing, and payment of taxes for each trade land. Working with different counties across the country, the need to be accountable and resolve any tax issues with Trade Lands team and county tax offices is imperative given the financial and reputational risk to the organization. The role is expected to identify and resolve many tax-related items such as exemptions, supplemental taxes, and various of financial impacts of ownership changes related to property taxes.
- Informational tracking for each type of trade land acquisition (Outright, Devise, Unitrust, Contingent Gift Annuity, Retained Life Estate, etc.) in the Fixed Asset module as well as other Excel trackers needed to ensure reliable asset management on behalf of donors and organization.
- Monitor, track, and register trade land receipts received for the respective property records via established accounting processes, as well as assisting supervisor with other accounting entries.
- Request reimbursements related to trade lands from external parties including trust custodians using external system platform.
- Write and disseminate transaction summary reports to development and various business unit staff.
- Create invoices needed for payment to vendors.
- Manage insurance coverage for trade lands and working with corporate insurance representatives.
- Manage corporate file closing & archiving processes on behalf of team alongside Real Estate Finance and Information Manager and Real Estate Transaction Coordinator.
- Manage the Biennial Review process and monitor taxes and insurance for unrelinquished Retained Life Estates.
- Maintain up-to-date procedure manuals.
- Complete and mail out IRS 8282 form to living donors for donated trade lands sold within three years of certain gifts.
- Collaborate with Trade Lands staff to monitor Trade Lands mailbox.
- Demonstrate desire to develop professionally and contribute to changing needs of the role and team, primarily as it relates to expanding accounting responsibilities.
- Provide backup support to Trade Lands team where necessary.
- Ensures programmatic commitments, TNC policies and procedures, financial standards and legal requirements are met and managed for compliance.
- Reinforces consistency in the organization's policies and procedures and provides support related to relevant field.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience working with a diverse, multi-disciplinary team.
The ideal candidate should have exceptional communication and collaboration skills and experience in management of controls and reports of a business unit. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
The ideal candidate will have all or some of the qualifications. If you don’t have all of them, please apply anyway and tell us about your skills and experience:
- Ability to manipulate, analyze and interpret data. Advanced expertise in Microsoft Excel.
- Strong organizational skills.
- Accuracy, attention to detail and the ability to multi-task.
- Non-profit accounting experience.
- May require technical expertise on complex accounting/financial issues.
What You’ll Bring:
- Bachelor's Degree in Finance, Accounting, Business Administration or related field and 3 years' related experience or equivalent combination.
- Experience with accounting/financial issues and analysis.
- Experience using accounting and financial reporting systems.
- Technical experience with spreadsheet programs, general ledger reports and financial management tools.
- Experience with GAAP and fund accounting principles, practices and regulations.
