POSITION TITLE (Oracle title)
SENIOR ADMINISTRATOR
WORKING TITLE
Senior Project Manager
SCHOOL/DEPARTMENT
Environmental and Grounds
LOCATION
Rock Quarry Road Office Complex, Raleigh, NC
PAY GRADE
Senior Administrator-Band 3
FLSA STATUS
Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends) Position is not eligible for hybrid telework workweek
POSITION PURPOSE:
Supports the Wake County Public School System (WCPSS) by coordinating the scope of work, work orders, and scheduling projects related to the maintenance of exterior school areas. Manages and coordinates projects for associated issues. Primary responsibilities include supervision of administrators that manage landscaping, tree maintenance, and campus mulch installation contracts. Departmental POC for ensuring WCPSS compliance with applicable regulatory compliance.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- ConsiderableknowledgeofMicrosoftOffice,specifically Microsoft Word, Excel, Power Point; Google Apps;
- Effectivetimemanagement andorganizationalskills;
- Strongcustomer serviceskills;
- Abilitytoworkindependently,completetasks,andexerciseindependentjudgmentintheabsenceofclear directives;
- Abilitytoaccuratelyread,interpret,andcomplywithWCPSSanddepartmentprocedures;
- Ability to provide attention to detail and to minimize errors;
- Abilitytopromoteandworkwellwithinateamenvironmentthatvaluesanopenexchangeofideas;
- Ability to train staff;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
- Abilitytoestablishandmaintaineffective workingrelationshipswithschoolsystemstaff,vendors,contractors, external agencies, and the community.
EDUCATION, TRAINING, AND EXPERIENCE
- Bachelor’sdegreefromaregionallyaccreditedcollegeoruniversity;OR
- Tenyearsofdemonstratedexperiencewithlandscapemaintenance;horticulturemanagementtoincludetree management programs; OR
- Othercombinationsofapplicableeducation,trainingandexperiencewhichprovides theknowledge, skills, and abilities necessary to perform effectively in the position may be considered.
CERTIFICATION AND LICENSE REQUIREMENTS
- Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.
PREFERRED QUALIFICATIONS:
- Post-secondary education in a landscape related field of study;
- Certification as an arborist;
- NCStormwaterInspectionandMaintenanceCertification;
- RelatedcertificationssuchasCertifiedPlaygroundInspector;
- NC Pesticide Applicator license are desirable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Supervises Administrators that manage contracted services for landscaping, tree work, mulch installations and all exterior school maintenance activities.
- Coordinates inspections and necessary repairs to playgrounds; Asphalt on roadways at school sites and parking lots; Concrete on walkways, sidewalks, etc., at school sites; Fences; Tracks, tennis courts, grading etc.
- Coordinates with principals and staff to minimize disruptions during planning, construction, and warranty phases including warranty follow-up on completed projects.
- Ensuresproperdisposalofspentlightingbulbs.
- Manages work orders, capital improvement projects, contracts, cost estimates of projects, feasibility studies, long range planning, service contracts and provides customer interface.
- Inspectsprojectstoensurecompliance,asrequired,withdesignguidelines,contractdocuments,codesand regulations; responsible for procedure compliance and adherence to all safety procedures, required safety training as specified in the Safety Manual, occupational health practices and establishing a safe work environment.
- Evaluatescostestimatesandquantitytakeoffsforestablishingbudgetsandreviewingchange orders.
- Reviewsnewschoolsiteplansandmakesrecommendationsinsupportofthemaintenanceprogram.
- Coordinatesstormresponseactivitiessuchassnowremovalanddebriscleanup.
- Supervisesadministratorsthatoverseecontractedservicesforlandscaping,treework,andmulch installations.
- Managescontractedservicesforlandscaping,treework,andmulchinstallations.
- Performsotherrelatedduties,asassigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
The position, at times, must be able to come into direct contact with school system staff, students, parents, external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. Must be able to physically access all elements of a building with possible exposure to extreme weather conditions, dust, pollen, insects and housekeeping chemicals. The work frequently driving automotive equipment.
Travel is required to schools, central service offices, and other locations both in and outside of Wake County.
EFFECTIVE DATE:10/2025
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
