Agency: Environmental Protection
Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 37010014 - (Pending Reclass to PLANNING ANALYST)
Pay Plan: Career Service
Position Number: 37010014
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GOVERNMENT OPERATIONS CONSULTANT II
(Pending Reclass to PLANNING ANALYST)
State of Florida
Department of Environmental Protection
OPEN COMPETITIVE
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
The Work You Will Do:
We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Planning Analyst position. This is a highly responsible position within the Bureau of Procurement & Contracting Services (BPCS) that assists with monitoring and compliance activities for the Department. This position ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.
The Difference You Will Make:
The Division of Administrative Services provides centralized administrative support to DEP and its employees. Within this Division, BPCS is responsible for DEP’s procurement and contracting needs which include planning, facilitating, and executing all formal competitive solicitations, procurements, and contracting activities.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
This position is in Tallahassee, Florida.
Tallahassee is the capital of the U.S. state of Florida and known for its beautiful parks, rolling hills, canopied roads, museums and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Your Specific Responsibilities:
- Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist in the monitoring and compliance functions of the BPCS to operate more efficiently and effectively.
- Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures.
- Demonstrate current and complete knowledge of contracts, grants, and procurement and apply this knowledge to the review of contract and grant files, electronic reporting, and other content assigned and document areas in need of improvement.
- Review compliance and monitoring requirements for contracts and grants to ensure that requirements are incorporated as needed prior to agreements begin loaded into the Florida Contract Tracking System (FACTS), assist areas in need of improvement and offer customers ways to correct and prevent those areas identified in the review. Will store, track, and report as established by the supervisor.
- Assist with coordinating and responding to audit requests received from auditors through the Contract Audit System (CAS).
- Serve as the central contact for enterprise-wide grant reporting, will conduct annual Catalog of State Financial Assistance (CSFA) certification and coordinate submission of CSFA applications.
- Coordinate submission of sub-recipient disbursement data and maintain the Federal Funding Accountability and Transparency Act database.
- Will develop and maintain reference manuals, job aids, presentations, course materials and forms.
- Will coordinate, schedule, train and provide subject matter expertise as needed, and coordinate attendance of and maintain training records for all internal and external training as assigned.
- Required to proactively identify and meet the needs of all customers both internally (section, bureau, division, and agency) and externally (citizens, vendors, recipients, other agencies, etc.).
- Expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times. Will develop and maintain effective working relationships with internal and external stakeholders.
- Assists with additional duties and reporting projects that may be assigned to the bureau.
Required Knowledge, Skills, and Abilities:
- Knowledge of State and Federal Grant requirements and guidelines to include; Code of Federal Regulations (CFR), State General Appropriations Act (GAA), Federal and State Single Audit Act (FSAA), Catalog of State Financial Assistance (CSFA), Federal Funding Accountability and Transparency Act (FFATA).
- Knowledge of the Florida Accountability Contract Tracking System (FACTS).
- Knowledge of compliance and monitoring requirements for contracts and grants.
- Knowledge of and ability to develop and provide training.
- Knowledge of and ability to effectively use computers and the following applications: Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Adobe Acrobat, MFMP/AOD, FACTS, and OCULUS.
- Knowledge of and the ability to comprehend Chapters 112,119,120, 212, 215, 216, 283, 286, 287, 413, and 946, Florida Statutes; Chapters 60A-1 and 69I, Florida Administrative Code; and CFO Memoranda and the federal 2 CFR Part 200.
- Ability to create job aids, tools, and other materials.
- Ability to train and assist employees in the use of new forms, reports, and procedures.
- Ability to review contract and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
- Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
- Ability to implement policies, procedures, goals, and objectives.
- Ability to prioritize, organize, and perform multiple work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines.
- Ability to develop contracts to include: scope, deliverables, performance measures, and financial consequences.
- Ability to establish and maintain effective working relationships with others, must work well independently, and be able to work in a team environment to complete assignments and projects.
- Ability to research, analyze, document, and compile data effectively in a variety of reporting formats.
- Ability to prioritize all tasks, projects, job duties, and responsibilities.
- Ability to and willingness to accept change in a rapidly changing environment.
Required Qualifications:
- High School Diploma or GED equivalent, and two (2) years of verifiable related work experience.
- The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background Investigations, is required to successfully complete a background and fingerprint check.
Preferred Qualifications:
- At least four (4) years of direct experience managing a contract or grant.
- At least two (2) years of experience working in grant administration.
- Experience with compliance monitoring of contract and/or grant agreements.
- Professional experience of at least two (2) years in a State of Florida procurement office processing competitive purchases and contracts under Chapter 287, F.S.
- Florida Certified Contract Manager (FCCM).
BACKGROUND SCREENING REQUIREMENT:
This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. and DEP Directive 422. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
