At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.
Job Summary:
Under general supervision, coordinate and implement workspace projects from programming and concept design through installation and post-occupancy reviews, as directed. Work with stakeholder schedule and requirements and within approved budget. Ensure completion of assigned projects meet or exceed industry best practices, comply with all code requirements, and respond to organizational branding, spatial, and use goals. Maintain spatial data, including databases, drawings, and sustainability reporting systems, to ensure digital files are accurate. Responsible for project communication and coordination, maintaining effective and positive working relationships with internal teams and external partners. Perform other duties as required. The mission of Monterey Bay Aquarium is to inspire conservation of the oceans. All work will be conducted in a way that promotes animal welfare, environmental sustainability, as well as a sustainable culture of diversity, equity, and inclusion.
Core Activities:
- Conduct physical space audits to document and validate occupancy and space use attributes.
- Gather occupancy requirements and space needs for respective teams, including workflows, adjacencies, and projections through stakeholder and internal partner coordination.
- Respond to space requests for moves, adds, changes (MAC), updating and realigning stack plans and seat assignments, working closely with Senior Workspace Planner and affected team’s hiring manager/ supervisor.
- Manage work orders and work order process, including ergonomic requests supported by Environmental Health & Safety team.
- Recommend workspace solutions and standards for approval and implementation.
- Orchestrate product/ system ordering, installation dates, and phasing in response to group needs, management direction, and partner schedule.
- Review quality of drawings (architectural, interiors, furniture) and responsiveness of quotes received and validate for programmatic and organizational needs.
- Oversee crews implementing construction/ installation activities for occupancy, change management, and relocation plans at various organization properties, as needed.
- Respond to project management and senior staff as appropriate for moves integral to larger construction projects.
- Provide work updates using various communication channels for excellent customer service. Facilitate calls and meetings with stakeholders and internal and external partners, as needed.
- Assist in preparation of contract documents and project tracking for scope, schedule, vendor, and budget.
- Compile, organize, and update project and property files for cross-divisional access and archiving.
- Proactively update and maintain accurate space data in CAFM system (Archibus) for MACs, restacks, seat assignments, and other relevant space data. Provide input into the ongoing use and development of CAFM systems.
- Identify process improvements and workspace enhancements for code changes, sustainability, operational efficiency, service delivery, cost savings, and asset utilization for review and feedback.
Preferred Knowledge, Skills & Abilities (KSAs):
Physical Requirements to Perform Essential Job Functions:
- Typical office equipment
- Constant sitting, standing, walking, bending
- Occasional unassisted lifting up to 50 lbs
- Typical office environment, main aquarium and exhibits, active installation and construction sites, occasional offsite events and/or subcontractor visits
Annual Compensation Range:
$65,700-$80,000 USD annually. Starting rate will vary based on previous experience and relevant skills/knowledge set.
