At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.
Job Summary:
With limited oversight, simultaneously manage multiple long-term and/or complex design and construction projects of various sizes and types through the full range of phases from conceptual development through construction, close-out, and post-occupancy. Responsible for overall project communication and coordination on high-risk, high-visibility projects with impacts to the organization both internally and externally. Develop effective cross-divisional teams and serve as facilitator and primary point of contact for all internal project partners, stakeholders, design professionals, consultants, contractors, and vendors as well as Federal, State, and local authorities having jurisdiction (AHJs). Ensure completion of assigned projects within approved budget and schedule while meeting or exceeding industry best practices, organization standards, and compliance with all code requirements. Perform other duties as required. The mission of Monterey Bay Aquarium is to inspire conservation of the oceans. All work will be conducted in a way that promotes animal welfare, environmental sustainability, as well as a sustainable culture of diversity, equity, and inclusion.
Core Activities:
- Analyze facilities to recommend opportunities for improvement, using industry experience and understanding of relevant trends. Prioritize accessibility and sustainability (environmental and fiscal), while working within organizational plans.
- Develop assigned projects (e.g., scopes of work, schedules, budgets, resource requirements) including integration with essential operations and other planned activities.
- Manage project deliverables from initial planning through warranty period, minimizing risk during design, construction, and operational life.
- Lead internal project team, managing meetings, work of collaborating staff, and coordination of organizational experts. Provide constructive feedback so deadlines and budgets are maintained, quality standards achieved, and obstacles minimized. Communicate project plans and expectations to stakeholders and leadership regularly to ensure outcomes are understood and supported.
- Maintain current knowledge of design and construction industry standards and best practices, trends, and manufacturers/ products responsive to needs.
- Update project documentation, maintain project file, and share comprehensive close-out package for archive and future operational use.
- Oversee archive of comprehensive facilities and property data, ensuring files are current and available for use by internal and external partners, coordinating the work of associated team members as needed.
- Serve as primary point of contact for external partners. Verify their activities align with current code, industry standards and best practices, project requirements, and key organizational objectives (e.g., sustainability, durability, maintenance feasibility, accessibility, financial responsibility, and plans and guidelines).
- Author permit applications, manage fee payments, and assist with deferred submittal packages as necessary. Coordinate on response packages and AHJ-required changes to scope, verifying external partners’ responsiveness to requirements.
- Develop RFP/ RFQ packages, create pre-approved proposal/ bid lists, manage bid process, evaluate responses, make selection, and provide notification to bidders and leadership.
- Review contract terms and changes, negotiating any necessary adjustments, for project budgets and schedules. Confirm requirements are met according to contract and permit terms.
- Establish new standards and guidelines for products, systems, and processes and refine or update existing as necessary, sharing with internal partners for their reference/ use.
Preferred Knowledge, Skills & Abilities (KSAs):
- Bachelor’s degree in Architecture, Engineering (Civil, Electrical, Mechanical, Structural), Interior Design, Construction, or Construction Management or related field or equivalent combination of education, training, and experience
- Professional license (Architect, Engineer, Contractor)
- Project management, sustainability, accessibility accreditation/ certification issued by a recognized organization active in the United States
- Minimum fifteen years’ experience in built environment design and construction industry with minimum ten years of project management experience
- Demonstrated expertise with:
- Actively planning, budgeting, and managing multiple long-term and/ or complex projects simultaneously
- Built environment products and systems characteristics, costs, durability, maintenance requirements, and appropriate applications
- Incorporating multiple strategic planning elements and programming requirements into building or property design
- Construction Documents interpretation and interdisciplinary coordination
- Construction Administration including effective review and response to field conditions and work progress, applications for payment, change orders, Requests for Information (RFIs), shop drawings, submittals, and similar
- All current State building codes, as well as ability to research, read, understand, and explain or verify compliance with local, State, and Federal ordinances, regulations, and permit conditions
- Creating successful permit application packages and coordinating with multiple Authorities Having Jurisdiction (AHJs) simultaneously as primary point of contact for work
- Demonstrated ability to:
- Develop and maintain responsive, accountable, professional relationships with multiple partners and stakeholders, both internal and external
- Establish, lead, and coordinate work of a project design/ construction team in a collaborative fashion for focused results aligned with our mission
- Ability to understand and maintain safety standards and establish transparent accountability for project team including internal and external partners
- Implement accessibility and sustainability industry best practices, at a minimum
- Ensure clear project communications including presenting on complex technical and design solutions
- Maintain (organize and share) comprehensive project documentation files to ensure consistency and reference during operations
- Identify and respond to high-risk aspects of projects and foster effective strategies to manage or mitigate these risks
- Mentor emerging colleagues and provide oversight and partnership where appropriate
- Prioritize complex workloads across multiple projects with consistent attention to detail, delegating appropriately, and adhering to critical timing
- Exhibit and continuously model good judgement, problem-solving skills, and follow-through in all work tasks and relationships
- Experience with industry software tools including AutoCAD or Revit, Computer Aided Facilities Management (CAFM) software, construction administration platforms (e.g., Procore), and graphic communication tools (e.g., Bluebeam).
- Expertise with Microsoft Windows Office Suite including Word, Excel, Access, Project, PowerPoint, etc.
- Ability to work within and maintain Monterey Bay Aquarium’s Core Values
- Demonstrated commitment to Monterey Bay Aquarium’s Leadership Competencies
Physical Requirements to Perform Essential Job Functions:
- Typical office equipment
- Constant sitting, standing, walking, bending
- Occasional unassisted lifting up to 50 lbs
- Typical office environment, main aquarium and exhibits, active installation and construction sites, occasional offsite events and/or subcontractor visits
Annual Compensation Range:
$91,200- $116,000 USD annually. Starting rate will vary based on previous experience and relevant skills/knowledge set.
