About Us

Codeword is a communication agency that helps brands create breakthrough comms, content, and community experiences.

We’re a fast-moving team of writers, editors, designers, strategists, videographers, PR mavens, and even a few traditional marketers.

Our incredible roster of global brands trust us to launch their startups, run multi-channel campaigns, grow their user bases, and lead comprehensive PR and marketing initiatives. We're storytellers and brand engineers, and we love big ideas that serve a real purpose.

Codeword is a remote-first agency, with physical offices in NYC and SF that we won’t make you visit.

About You:

3+ years of experience in event management or a related role
Strong attention to detail and accuracy
Proven experience coordinating and executing events
Work experience in the clean energy, sustainability, or technology industries
Excellent writing, organizational, and project management skills, with experience managing databases, CRMs and executing on multiple projects simultaneously
Excellent problem-solving skills, with the ability to manage complex strategic and operational initiatives
Strong interpersonal skills and the ability to build and maintain relationships with external partners
Ability to work across global time zones and drive teams to work toward priority objectives
Ability to self-start and self-direct work in an unstructured environment

About This Role:

You’ll work with the Partnerships & Engagement (“P&E”) team and various Google stakeholders across time zones to support internal and external engagements at key events. This person will be responsible for developing and maintaining trackers to ensure everyone is informed with the most current information, interfacing with internal and external stakeholders to help coordinate executive schedules and content, drive internal processes for internal and external engagements, and generally work to ensure continuous alignment across the team.

The team is mainly located in Mountain View and San Francisco, CA. It’d be ideal if you are too (but not required!).

What You’ll Be Doing:

Create and maintain spreadsheets to track executive invitations to third-party events
Initiate and manage Google processes for internal and external engagements, including contract administration
Interface with third-party organizers on event logistics, ensuring related trackers and stakeholders are aware of pertinent updates
Drive administration, logistics, and other support for Google-hosted events at Google offices and third-party venues
Manage logistics with external vendors and relevant Googlers who are attending events such as COP31
Compile regular reports and status updates for P&E and executives
Coordinate cross-functional input to inform event recaps to be shared with executives and other Google stakeholders
Monitor social media for Google mentions and other relevant content during major external moments like New York Climate Week and COP
Provide remote real-time support for Googlers who are ‘on-the-ground’ at major events like New York Climate Week and COP

Your Compensation:

People – that's you! – are the heart of our business, and we believe in pay transparency.

Our budget for this role is $95,000 - $115,000, depending on experience.

#LI-AK1 #LI-Remote

Codeword Benefits

Flexible work hours
Minimum 20 days paid vacation annually
401k + financial wellness support
Health Insurance (medical, dental, life, pet, mental health services)
Home office allowance
Bi-annual Wellness Credits
Monthly Technology Credit (to offset internet / phone costs)
Comprehensive Parental Leave Policy

A few more things you should know about Codeword

The Codeword dream: Make good money doing work you care about with people you like.
We love our clients (they write the checks!), which means maintaining a high bar for the creativity, smarts, responsiveness, and communication skills we offer them.
We’re around 100 people, big enough to handle large-scale marketing programs, small enough that you’ll have an impact on our culture.
We’re a friendly team, we look after each other, and we grow our careers together.
We respect everyone’s personal life. After-hours emails are strongly frowned upon, night and weekend work is very rare, and employees are encouraged to pursue their side-hustles.
We’re all grownups here, and we trust each other to get the work done, whether at home or in an office or a time zone on the other side of the world.
We believe in defaulting to openness. Our calendars, our salary tiers, and our doors are open for all to see. (Except for secret client stuff, which we guard with our lives.)
We’re a proud member of the global WE Communications family.
Equal Opportunity: Codeword provides equal employment opportunity and doesn’t discriminate against employees or applicants because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.
Diversity and Inclusion: Codeword works hard to foster a diverse team and an inclusive workplace where everyone thrives.

We aren’t a traditional agency, so we like to hire people who don’t necessarily fit the agency mold or check all the “right” boxes. If you’re on the fence about applying, please do!

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