Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Duties & Responsibilities

“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO

Responsibilities:

The Faculty of Engineering and the Built Environment is recruiting a Faculty Officer to support the Head of Faculty Administration (HFA) in the execution of her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support.

Handle problems related to applications
Sign-off the registration approval of students
Source all documentation pertaining to the lifecycle or the student
Plan and oversee the logistics related to examinations and graduations for the faculty
Assist the HFA with assessing and correcting the quality of Academic Administration data captured for student records
Involvement in the Postgraduate Office

Desired Experience & Qualification

A relevant Degree/Advanced Diploma at NQF level 7.
Minimum of 5 years’ experience in academic and student administration with a higher education institution.
Proven computer skills in Windows and MS Office.
Minimum of 3 years' ITS experience
A minimum of three years’ experience in managing/coordinating a wide range of administrative and executive support-related tasks in a higher education environment
Experience in Committee Administration would be advantageous

Recommendations:

Understanding and Implementation of faculty rules and regulations.
Understanding and Implementation of Academic Regulations
Understanding and Implementation of UJ policies, procedures and processes
Experience with Application Ranking System (ARS) selection procedures

Competencies and Behavioural Attributes:

Good communication skills (written and verbal) with a high level of proficiency in English
Good oral communication in at least one other language
Good planning and organisational skills
Computer literacy, including MS Office (MS Word and Excel)
Excellent interpersonal skills
Good problem-solving and numerical skills
Extensive relevant experience in academic administration and management of student data
A flexible and versatile team player who will work and excel in any environment
Attention to detail
Reliability and Integrity
Good people management and time management
Ability to work under pressure in a complex environment

Enquiries:

Enquiries regarding the job content: Mr Mandisa Malindisa (HCM Business Partner) at Tel: (011) 559 4097
Enquiries regarding remuneration & benefits: Mr Mandisa Malindisa (HCM Business Partner) at Tel: (011) 559 4097

University of Johannesburg

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