Software AG simplifies the connected world. Founded in 1969 it helps deliver the experiences that employees, partners and customers now expect. Its technology creates the digital backbone that integrates applications, devices, data and clouds; empowers streamlined processes; and connects “things” like sensors, devices and machines. It helps 10,000+ organizations to become a truly connected enterprise and make smarter decisions, faster.

Our story goes beyond technology. We put people first – employees, customers, and partners. We build strong teams and cultivate relationships that last. We provide incomparable products, solutions, services, and technical excellence for our customers. We are a team of over 5,000 colleagues across 70+ countries who value inclusion, integrity, and innovation. Our size means everyone has an impact and every voice is valued. We are big enough to compete and small enough to care.

Be you, join us.

The Finance, Controlling, and Administrative Department of Software AG Polska Sp. z o. o., a leading provider of IT solutions for businesses, is seeking an Administration Specialist for an employment contract (for 1 year contract). This role will support the ongoing projects and activities of the FC&A department within the Polish branch, which oversees operations in Central and Eastern Europe.

Essential Functions:

Reception duties, including representation and attending to visitors.
Maintaining a register of incoming and outgoing documents, including dispatching documents via post or courier.
Collaborating with suppliers to procure goods/services (e.g., business cards, office materials, car registration/deregistration) and obtaining necessary documents (Vendor templates, Code of Conduct), as well as processing internal purchase orders.
Assisting in the relocation of the office to a new location in Warsaw.
Aiding in the digitization of administrative and HR documents.
Utilizing financial and accounting documents effectively.
Gathering all necessary documents from employees (e.g., holiday requests, attendance lists, business trip settlements, cost settlements, etc.).
Updating vendor and customer master data.

Minimum Requirements:

Enrollment in at least the 3rd year of a bachelor's degree program or possession of a bachelor's degree or higher in fields such administration, or management, finance and administration, or related disciplines is preferred.
Strong proficiency in both written and verbal English.
Profound knowledge of MS Office, including advanced skills in Excel and Word.
Excellent organizational and communication skills are essential for this role.

What’s in it for you?

The opportunity to gain valuable experience in the finance, controlling, and administration departments of an international company.
Possibility of a cooperation period lasting 1 year or longer, providing stability and growth opportunities.
Access to employee-only benefits such as a hybrid allowance, lunch vouchers, medical care, and participation in sports activities.

Software AG Polska Sp zoo

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Administration Specialist (1 year contract)