Geothermal Construction Administration Specialist

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary: Responsible for providing construction administration services primarily during the construction phase of projects designed by MEP Design Teams. This position will oversee and manage the entire process surrounding the construction phase of MEP projects. This person will provide shop drawing reviews and will manage the shop drawing review process; represent Salas O’Brien and document construction meetings when appropriate, provide onsite observations of installations for plan/spec compliance, interpret design and construction documents; assists in compiling and preparing construction phase documentation; establishes and maintains contract records; and ensures compliance with contractual terms and conditions.

Responsibilities:

Interprets contract provisions to help resolve claims and questions submitted by contractors.
Works with the design teams to coordinate the construction phase processes including but not limited to: RFI’s, Construction Bulletins, Change Orders, etc.
Is knowledgeable enough regarding HVAC, Plumbing, and Electrical Systems to be able to perform preliminary and final punch list site observations and document those observations.
Is knowledgeable regarding Geothermal Heat Exchanger installations and be able to perform site observations, logging, and reporting on QA/QC processes performed by the installing contractors.
Receives requests; obtains estimates; updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract changes.
Monitors compliance of contract requirements ensuring all conditions are satisfied.
Initiates and/or conducts meetings with contractors concerning contractual problems as requested by the assigned Project Manager.
Establishes and updates records of all correspondence related to contract activity.
Provides preliminary review for shop drawings.
Assists with the design of Geothermal projects.
May provide Quality Assurance reviews for HVAC, Plumbing, and Electrical plans.
All other duties as assigned by senior management.

Qualifications:

Minimum of a High School Diploma and 5 years of experience in the Architecture/Engineering industry.
Demonstrated knowledge and skills of MS-Office (Word, Excel, Outlook, PowerPoint) are required and knowledge of Newforma, InDesign, AIA Software and MS-Project a plus
Excellent organizational and communication skills are essential
Possess a work ethic that includes neatness, punctuality and accuracy
Remain flexible in order to adapt to changes in work environment
Read and clearly speak English, follow written and verbal instructions, write legibly for logs and documentation, distinguish color
Work both independently and as a team member, multi-task effectively, and maintain a clean and organized workplace
Work well with onsite client construction managers, installation crews, and other construction teams with coordination and communication.

Location: Remote

Travel: Travel up to 90%

Compensation & Benefits:

Salas O’Brien health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Team members have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Salas O’Brien has both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members, 10 paid holidays, and paid leave programs for military service and new parents. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $70,000.00 to $90,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

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Geothermal Construction Administration Specialist