Description

Overview: The Environmental Project Coordination Specialist supports the coordination and execution of environmental compliance activities, including lead-based paint testing, abatement, clearance, contractor coordination, resident communication, and related documentation.

This role works closely with the Testing & Abatement Manager and Testing & Abatement Coordinator to help keep projects moving from planning through completion. The position supports field operations, coordination among internal and external parties, documentation flow, and follow-up on outstanding items to help ensure work is completed in accordance with project requirements, schedules, and compliance standards.

Responsibilities

Project Coordination and Execution

Support coordination of environmental project activities from scheduling through completion, including testing, abatement, clearance, and closeout activities
Work closely with the Testing & Abatement Manager to support implementation of approved scopes of work, timelines, and compliance requirements
Partner with the Testing & Abatement Coordinator to align project activity with unit-level tracking, documentation requirements, and reporting support
Coordinate with contractors, site staff, residents, laboratories, and inspectors to help maintain project momentum and timely completion
Follow up on open items, scheduling issues, documentation gaps, and access challenges that may affect progress
Support coordination across departments to help ensure project milestones are met

Field Coordination and Contractor Support

Conduct site visits to observe work progress and support coordination of field activity
Coordinate with contractors, testing firms, and clearance vendors to support timely execution of work
Communicate field conditions, delays, and outstanding items to the Testing & Abatement Manager
Assist in confirming units are prepared for testing, abatement, clearance, and re-occupancy, as applicable
Support follow-up on incomplete work, punch list items, and next steps needed to move work forward

Resident Coordination and Relocation Support

Coordinate communication with residents regarding access, work schedules, testing, abatement, clearance timing, and next steps
Support temporary relocations as needed to facilitate project completion
Work with property management, vendors, and residents to coordinate relocation logistics and return timing
Assist with resident questions and concerns and elevate issues as needed
Help ensure residents receive required notices and communications in coordination with the project team

Documentation and Administrative Support

Collect and organize field documentation, contractor reports, laboratory results, clearance reports, and related records
Help ensure documentation is transmitted timely to the Testing & Abatement Coordinator for tracking, reporting, and file maintenance
Assist in identifying missing documentation and following up with contractors, labs, or site staff
Support updates to trackers, status logs, and project records as needed
Assist with assembling documentation needed for project closeout, compliance review, and reimbursement support

Qualifications

Requirements

Associate’s or Bachelor’s degree in Construction Management, Environmental Science, Property Management, or related field preferred
2–4 years of experience in project coordination, construction coordination, property management, environmental work, or related field
Experience coordinating contractors, residents, and site activity preferred
Strong organizational and follow-up skills with attention to detail
Ability to work in both field and office settings
Strong communication skills and ability to coordinate with multiple stakeholders
Proficiency in Microsoft Office required; Yardi and Smartsheet experience preferred

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Environmental Project Coordination Specialist