Description

Work From Anywhere in LATAM

Work Schedule: US Timezone | Overlap with US business hour

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.

Hear why we exist, what we believe in, and who we're building for: Watch here

About the Client

An early-stage, well-capitalized company building modular, factory-prefabricated power infrastructure for next-generation large-scale computing demand is looking for an Associate to become the founder's right hand across hiring, vendor relationships, and day-to-day operations.

Having just closed a significant seed round at a nine-figure valuation from a strategic investor, the company is scaling its delivery pipeline aggressively in a fast-moving, resource-constrained environment where a single capable operator can have outsized impact on what actually gets built.

About the Role

This role exists because the founder is currently the single point of failure across hiring, supplier relationships, and day-to-day operations, with no dedicated support layer beneath him. The person in this seat will take ownership of inbox and calendar management, candidate pipeline coordination, live supplier and vendor relationships, and multi-state logistics — treating ambiguity as the job, not an obstacle to it.

Success means the founder can hand off an entire category of work and trust it will run without him — proactively surfacing fixes and efficiencies rather than just flagging problems, freeing him to focus on scaling the business.

Core Responsibilities

Founder Operations & Special Projects

Own the founder's inbox and calendar end-to-end, surfacing what matters before it's asked for
Solve complex, unstructured problems under pressure with no existing playbook
Proactively surface cost and process optimizations
Build and maintain a long-term operating structure for the founder's priorities

Hiring & Recruiting Coordination

Schedule interviews and own candidate follow-up across open roles
Set up onboarding materials and coordinate first meetings for new hires
Run screening calls for select roles

Travel & Property Management

Coordinate personal and employee travel across multiple US cities
Manage day-to-day coordination for properties across multiple states
Track property taxes and insurance filings

Financial & Tax Administration

Liaise with CPAs on tax planning and document preparation
Manage expense tracking, budgeting, and financial estimates
Handle sensitive financial information with discretion

Supplier & Vendor Coordination

Own a high volume of live outbound phone calls with suppliers
Resolve operational issues independently and see them through to close
Step in and solve supplier failures under time pressure

Requirements

Must-Have

3+ years of experience operating independently as a Chief of Staff, Founder's Associate, Operations Manager, or similar role with minimal day-to-day oversight
Documented experience running live outbound vendor or supplier phone calls, not limited to email-based coordination
Direct ownership of a founder or executive's inbox and calendar at a small, resource-constrained company
Experience spanning at least two of: hiring/recruiting coordination, travel and property logistics, financial/tax administration, vendor management
Working knowledge of AI tools for drafting, research, and workflow automation, with the ability to edit and validate output rather than submit it unedited
C1+ English (CEFR) with a confident, clear phone presence suitable for live outbound calls
Full working-hours overlap with US business hours (EST, CST, or PST)

Nice-to-Have

Real estate or property-operations experience (contractor coordination, taxes, insurance across multiple properties)
Background at an early-stage or fast-scaling, resource-constrained company
Prior title history as Chief of Staff, Founder's Associate, Operations Lead, or Executive Assistant
Prior recruiting or interviewing experience
US-based education

Benefits

Competitive Salary: Based on experience and skills

Remote Work: Fully remote—work from anywhere
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Our Recruitment Process

Application
Screening
Skills Assessment
Topgrading Interview
Client Interview
Job Offer
Client Onboarding

Ready to Join Us?

If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.

Pearl

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