Company Overview

JOIN THE WEST COAST’S PREMIER SUSTAINABILITY-DRIVEN INFRASTRUCTURE COMPANY. OWN YOUR FUTURE AT PRS. Founded in 1989, PRS has grown from a pioneering force in cold in-place recycling to a full-service, sustainability-driven infrastructure company. With operations across the Western U.S., we’ve led the industry in reducing environmental impact while delivering unmatched pavement solutions in a variety of settings. These include roadways, major civic projects, and commercial real estate. Wherever there’s pavement, there’s PRS.

Position Overview

As the Sr. Payroll Administrator, you are responsible for coordinating the day-to-day activities associated with the Payroll Department and ensuring that weekly payroll and certified payroll is processed timely and accurately.

Primary Responsibilities

Responsible for full cycle multi-state payroll for 600-700 employees
Audits automated and manual timecards for payroll processing
Calculate hours, tax withholdings, deductions, bonuses, and union fringes
Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
Ensures contractual obligations and submission of certified payroll reports
Submit and upload compliance documentation into project specified payroll tracking systems
Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
Review initial job packets for certified payroll or prevailing wage requirements
Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
Exports and import timecard information from timecard software into payroll software
Reviews and enters labor allocations reported on timecards
Prepares termination and check adjustments
Handles employee's inquiries regarding payroll checks or deductions on their paychecks
Coordinates with the HR department to ensure the correct employee data is on file
Process monthly union fringe reports for payment
Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
Coordinates year-end processes
Maintains employee confidence and protects payroll operations by keeping confidential information
Other duties as assigned

Qualifications

Understanding of union/non-union and prevailing wage payroll
Strong understanding of union bargaining agreement and labor compliance
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Current knowledge of applicable federal and state wage and hour laws and taxation
Ability to work both independently and in a collaborative team-oriented environment
Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
Display superior written and oral communication skills and effective listening skills
Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
Strong audit, reconciliation and internal control compliance

Education and/or Experience

Bachelor’s degree in business or accounting preferred
Minimum of 2+ years of experience in a senior-level payroll role required
A minimum of 7 years of payroll experience required
A minimum of 5 years of Union/Prevailing Wage experience required
Previous high volume payroll experience with multi-states particularly in CA, NV, AZ, with a medium to large size company is required
CPP Certification preferred
High Volume environment
Proficiency in Microsoft Excel, including PivotTables and VLOOKUP required

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Why Join

ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary. 401K Retirement Benefits are extended to all Non-union employees. Health, Dental, and Vision as well as other supplemental health insurance. PTO and Holiday Pay. Opportunities for career advancement. On the job training provided to all employees. Work for an industry leader in various disciplines and markets.

Salary Range

USD $80,000.00 - USD $85,000.00 /Yr.

Pavement Recycling Systems

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Senior Payroll Administrator