Position Summary:

The Project Coordinator Trainee supports the organization, coordination, and management of solar and energy infrastructure projects located on Moapa Band of Paiutes tribal lands. This is a training-focused entry-level position. This role is designed to build long-term internal capacity within the Tribe in the fields of energy project management, renewable energy development, construction oversight, contract administration, and financial tracking.

Essential Duties and Responsibilities:

Keeping Projects and People Organized

Help track schedules, task lists, and project milestones.
Maintain organized files, meeting notes, and project records.
Prepare status updates and reports.
Become the go-to person for getting answers and coordination on these projects.

Supporting Meetings

Help schedule and prepare for meetings with developers, contractors, and Moapa staff.
Take notes during meetings and send out lists of next steps and follow-up materials.
Participate in both onsite and virtual meetings.

Coordinating with Others

Act as a point of contact between developers, contractors, and Moapa staff.
Accompany developers and contractors onsite as needed to observe and provide feedback.
Help communicate Moapa’s expectations and requirements to outside parties.

Tracking Finances and Contracts

Help monitor payment schedules and follow up on outstanding invoices.
Assist with basic contract administration tasks under the guidance of partners.
Become an expert on the status of agreements and whether all parties are in compliance with their agreements.

Reporting to the Community

Help prepare materials for Tribal Council updates and community meetings.
Occasionally attend meetings outside normal business hours, including some evenings or weekends.

Professional Development and Training

Participate in training provided on project management tools and processes.
Develop skills in energy project coordination over time, with the goal of growing into a more senior role within the Tribe.
Learn and incorporate software and new tools to support all aspects of the role.

Required Qualifications:

High school diploma or GED. Some college coursework is a plus but not required.
Ability to stay organized, manage your time, and follow through on tasks.
Comfortable communicating in writing and in person.
Basic computer skills: able to use email, Word, and Excel.
Willingness to learn and take direction.
Valid Nevada Driver’s License.

Preferred Qualifications:

Any prior experience supporting a project, office, or construction environment.
Familiarity with scheduling tools or document management.
Interest in renewable energy, the environment, or community economic development.
Enrollment in or membership of the Moapa Band of Paiutes or a federally recognized tribe (Indian Preference applies).

Knowledge, Skills, and Abilities:

Ability to learn project management tools, renewable energy concepts, and construction oversight practices through structured training and hands-on experience.
Ability to learn contract administration, financial tracking, and regulatory compliance procedures through structured training and hands-on experience.
Strong attention to detail with the ability to maintain accurate documentation, records, and tracking systems.
Adaptability and eagerness to learn in a dynamic project environment.
Collaborative team approach with the ability to work effectively with diverse internal and external stakeholders.
Proficiency in standard office technology and willingness to learn specialized project management software.

Work Environment:

Combined office and field environment; position requires periodic presence at solar project sites, construction areas, and meeting locations.
Standard office hours with extended hours, evening meetings, and occasional weekend work as energy project demands require.
Field work may involve exposure to outdoor weather conditions, construction sites, and solar facility environments.
Ability to sit for extended periods and perform sedentary to light office work.
Ability to walk project sites and construction areas for inspections and coordination.
Ability to operate standard office equipment and technology systems.
Reasonable accommodations may be made in accordance with applicable law.

Moapa Band of Paiutes

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Project Coordinator Trainee – Solar and Energy Infrastructure