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Job Introduction

Provide operational support to the Global Sustainability (GS) function at HSBC India.

Principal Responsibilities

1) Administration (Global Sustainability, India)

Respond to information requests from Finance, Tax and Audit teams.
Maintain and update GS scorecards.
Co-ordinate Senior Management partner visits, including briefing packs.
Support senior Sustainability leaders with GS talking points and speech inputs for HSBC representatives.
Support the planning and delivery of GS events.
Co-ordinate submissions (e.g., CSR disclosures, award entries).
Support volunteering initiatives.
Support communications and improve visibility of Sustainability initiatives.

2) Due diligence for donation payments

Complete required due diligence (Charity Review) for donation programmes.
Onboard/empanel NGO partners on the Accounts Payable system.
Support sanctions screening for all NGO partners by obtaining completed screening forms and submitting them to the Screening team.
Route legal agreements for digital signature via the Leegality platform.

3) End-to-end management of donation payments, sponsorships, professional fees and legal agreements

Liaise with internal and external stakeholders for vendor onboarding, finalise Statements/Scopes of Work, and raise Purchase Orders for professional fees.
Provide Payment Transfer Forms to the Account Processing team for payment execution.
Raise payments in the Accounts Payable system, including cost and nominal codes, and route for approvals.
Ensure payments are processed on time each month.
Collect and maintain 80G receipts and Form 10BE for all donation payments.
Submit TMLA agreements online for donation and sponsorship projects.
Co-ordinate digital signatures via Leegality for Terms of Donation and Letters of Undertaking.

4) Governance & MI (Management Information)

Maintain supporting documentation for donations and other payments for statutory audits (internal and external).
Track and maintain a monthly log of payment MI from Accounts Payable systems.
Submit monthly provision, reversal and ageing files to Finance.
Prepare and submit monthly MI for Finance (Sundry Accounts).
Provide documentation to support GL balance reconciliations and monthly financial reconciliation.
Support GS MI requirements for external CSR disclosures and audits.
Maintain robust filing, record-keeping and document management.
Track internal and external communications related to the visibility of donation programmes.

5) Support GS departmental meetings

Source Finance MI for all GS-related payments (donations, non-2% donations, professional fees, sponsorships, other expenses, staff expenses and credit card statements).
Perform Charity Review reconciliations (including sanctions screening, 80G receipts, ToD, TMLA and G&E register).
Maintain a log of process updates from support functions (Legal, AB&C, HR and Business) for departmental communication.

Role Requirements

Graduate.
Strong written and verbal communication skill, analytical and research skills.
Proficiency in Microsoft Office.
Strong research, analytical
Accounting and sustainability reporting skills
Ability to collaborate effectively, manage deadlines and learn quickly is important

Pro-Tip: Familiarity with AI-enabled tools is an advantage.

As an employee, you are required to perform your duties in a professional capacity exercising independent judgement, discretion and decision-making authority in planning, organising, directing work, supervising and appraising the work of team members, as applicable; and taking accountability for delivery outcomes. You will represent the organization with relevant internal and external stakeholders. You will allocate and prioritize work, provide direction and feedback, manage team capacity and leave in line with policy as applicable.

Additional Information The tenure of the Apprentice will be 1 (one) year as defined under Apprentices Act, 1961 and Apprenticeship Rules 1992 amended from time to time.All Apprentices engaged by the Bank will also be featured in NATS portal as an ‘Apprentice’. By virtue of them being covered under the provisions of the Act, a candidate profile will be created for each apprentice in the NATS portal, which will be available to them for viewing.On completion of the one-year Apprenticeship tenure, a Certificate of Proficiency will be issued to the apprentice by the Govt. of India, as applicable under the Act and the enrollment under the Apprenticeship Act will cease.All other clauses regarding the tenure of engagement as an Apprentice with HSBC will stand as mentioned in the offer letter issued by the Bank at the time of joining.

You’ll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited, India

HSBC Global Services Limited

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