The EHS&S Program Administration provides core administrative and operational support for EHS&S programs across all North America locations. This role manages EHS&S data systems, recordkeeping compliance, metrics reporting, audit logistics, training administration, and controlled document management. The role also performs administrative tasks related to the physical security program, including access control portal administration. This role enables consistent program execution through high‑accuracy data management and disciplined administrative processes.

Essential Responsibilities

1) EHS Data Management System Administration

Serve as day‑to‑day administrator for EHS&S data systems, including user provisioning, basic configuration, and data integrity checks.
Generate recurring EHS reports, dashboards, and KPI summaries for leadership and stakeholders.
Perform data validation and maintain documentation supporting audits, training programs, and compliance activities.
Utilize AI tools within EHS&S data systems to perform data validation, identify anomalies, flag missing or inconsistent entries, and recommend corrections.

2) Recordkeeping Compliance Administration

Maintain OSHA 300/300A/301 logs and associated documentation for all required locations.
Coordinate data for regulatory surveys and reporting requests, maintaining organized submission archives.
Manage data collection workflows supporting regulated reporting (e.g., Tier II support inputs).

3) Metrics, KPI & Reporting Production

Produce standardized performance and compliance metrics across programs.
Maintain reporting calendars, version control, and consistent presentation formats.
Support deeper analytics requests from EHS leadership.
Use generative AI tools to draft metric summaries, monthly narratives, and performance commentary for review by EHS leadership.

4) Audit & CAPA Administration

Coordinate audit scheduling, site coordination, travel logistics, and documentation packets.
Maintain audit files, evidence repositories, and controlled records.
Track CAPA items in systems, monitor due dates, and collect closure documentation.
Generate AI-assisted summaries of audit findings, CAPA status reports, or follow‑up requirements for EHS leadership review.

5) Training Administration

Maintain training matrices and course assignments for required EHS training.
Track completions, overdue items, and produce periodic training compliance reports.
Coordinate onboarding training requirements with HR and site teams.

6) Document & Procedure Control

Coordinate procedure updates and manage the approval workflow.
Maintain controlled document repositories, version histories, and distribution lists.
Ensure consistent archiving and retention practices.

7) Other Administrative Support for EHS Programs

Maintain SDS library documentation and support SDS routing.
Track waste documentation and manifests; maintain retention files.
Coordinate respirator program scheduling (fit testing, medical surveillance).

8) Security Administrative Support

Coordinate access control system portals, including permissions, badge assignments, and user updates.
Support scheduling and documentation for contracted security/vendor services.

Knowledge, Skills & Abilities

Strong administrative, organizational, and time‑management skills.
High attention to detail with excellent recordkeeping and documentation discipline.
Proficiency with Microsoft 365 (Excel, SharePoint, Teams) and ability to learn specialized EHS and security software systems.
Ability to use AI‑enabled tools for data validation, document organization, reporting, workflow automation, and summarization.
Comfortable adopting new AI features in EHS, training, reporting, and security systems, and applying them to improve accuracy, efficiency, and administrative effectiveness.
Ability to manage multiple deadlines and maintain accuracy under shifting priorities.
Strong written and verbal communication skills.
Ability to maintain confidentiality with sensitive information.

Qualifications Required

2-5 years of experience in EHS, compliance administration, operations administration, data management, or similar work.
Experience working with databases, reporting tools, or administrative systems.
High proficiency in structured and detail-oriented administrative work.

Preferred

Experience supporting OSHA recordkeeping, EHS data systems, or audit/training administration.
Experience using AI‑enabled productivity or data tools.
Experience with document control systems, EHS data management systems, and/or learning management systems (LMS).

Working Conditions & Travel

Remote office, with some work in distribution center/warehouse and pharmacy operating environments.
Frequent computer work; may require site walk-throughs and interaction with warehouse and operations personnel.
Must be able to work in a pet‑friendly environment when visiting appropriate sites.
Travel up to 25%, including to distribution centers, pharmacy operations, offices, and vendor locations.

We offer the following benefits for you to take advantage of while you are here provided you meet the eligibility requirements under each governing program:

401k savings & company match
Paid time off
Paid holidays
Maternity leave
Parental leave
Military leave
Other leaves of absence
Health, dental, and vision benefits
Health savings accounts
Flexible spending accounts
Life & disability benefits
Identity theft protection
Pet insurance
Certain positions may include eligibility for a short-term incentive plan

Covetrus is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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