Job Title: HR & Payroll Administrator
Department: People & Culture

Reports To: Director of People & Culture
Location: Bridgeport, CT (Hybrid or Remote as approved)
Employment Status: Part-Time (25 Hours per Week)
FLSA Status: Non-Exempt

Position Summary

The Part-Time HR/Payroll Administrator provides administrative and operational support to the People & Culture function, with primary ownership of weekly payroll administration under the direction of the Director of People & Culture. This role is responsible for coordinating accurate and timely payroll processing, reviewing timecards, maintaining employee data in ADP Workforce Now, supporting onboarding and employee records, and assisting with routine HR administration.

This position requires strong attention to detail, discretion, reliability, and a working knowledge of ADP Workforce Now. The ideal candidate is organized, responsive, comfortable working independently, and able to support a high-volume HR function in a mission-driven, nonprofit environment.

Essential Duties and Responsibilities

Payroll Administration

Own and coordinate weekly payroll administration under the direction of the Director of People & Culture.
Assist in processing weekly payroll through ADP Workforce Now accurately and on time.
Review employee timecards for completeness, accuracy, missed punches, department transfers, pay codes, and required approvals.
Follow up with managers and employees regarding timecard corrections, missing punches, department allocations, or other payroll-related issues.
Verify event-related wages, worked-in department allocations, tips, premium pay, and other special pay items as applicable.
Maintain payroll-related records, reports, and supporting documentation.
Support payroll audits, reconciliations, and reporting.
Help ensure payroll deadlines are met consistently.
Identify and escalate payroll discrepancies, compliance concerns, or unresolved timecard issues to the Director of People & Culture.
Partner with managers to reinforce timely and accurate timecard review and approval.

ADP Workforce Now / HRIS Support

Maintain accurate employee data in ADP Workforce Now.
Enter, update, and audit employee information, including job changes, pay changes, department changes, status updates, and terminations.
Support ADP Workforce Now modules, including Payroll, Time & Attendance, Onboarding, and Employee Self-Service.
Assist with onboarding workflows, employee profile updates, document tracking, and HRIS reporting.
Generate reports from ADP Workforce Now as needed.
Assist employees and managers with basic ADP navigation questions and escalate system issues as appropriate.

HR Administration

Maintain employee personnel records and ensure documentation is complete, accurate, and properly filed.
Assist with new hire onboarding, including tracking completion of required forms, I-9 documentation, direct deposit, tax forms, policy acknowledgments, and required trainings.
Support offboarding processes, including final documentation, payroll coordination, and status updates.
Assist with benefits administration tasks, employee communications, compliance tracking, and routine HR reporting.
Provide administrative support for recruitment, onboarding, training, performance management, and employee communications as needed.
Help ensure HR processes are completed in a timely, consistent, and confidential manner.

Compliance and Confidentiality

Handle sensitive employee, payroll, and personnel information with strict confidentiality.
Support compliance with applicable employment laws, wage-and-hour requirements, recordkeeping obligations, and internal policies.
Maintain organized records for payroll, benefits, onboarding, training, and personnel documentation.
Assist with internal audits and compliance-related reporting as needed.

Qualifications

Prior experience supporting HR, payroll, or HRIS administration required.
Working knowledge of ADP Workforce Now required.
Experience with ADP Time & Attendance strongly preferred.
Experience with payroll processing, timecard review, pay codes, employee status changes, and HRIS data entry.
Strong attention to detail and ability to identify discrepancies.
Ability to handle confidential information with professionalism and discretion.
Strong organizational, communication, and follow-up skills.
Ability to work independently and manage recurring deadlines.
Proficiency with Microsoft Office, Excel, Outlook, and general office technology.
Nonprofit, seasonal workforce, hourly workforce, or multi-department payroll experience preferred.

Required Skills and Competencies

Payroll ownership and deadline management
ADP Workforce Now working knowledge
HRIS data entry and reporting
Timecard review and audit skills
Confidentiality and discretion
Strong written and verbal communication
Detail-oriented recordkeeping
Follow-through and accountability
Ability to work with employees and managers at all levels
Comfort operating in a lean HR environment

Work Schedule

This is a part-time position anticipated to work approximately 20–25 hours per week. Work hours may be flexible; however, availability during key payroll processing windows is required. Some remote work may be available based on operational needs, but occasional onsite availability may be required for employee support, records management, onboarding, or payroll-related needs.

Reporting Relationship

This position reports directly to the Director of People & Culture and is responsible for owning payroll administration under their direction and oversight.

Physical and Work Environment Requirements

This role is primarily administrative and requires regular use of a computer, phone, and HRIS/payroll systems. The position may require occasional onsite presence in an office or zoo environment and interaction with employees across departments.

Equal Employment Opportunity Statement

Connecticut’s Beardsley Zoo is an equal opportunity employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

Connecticut’s Beardsley Zoo

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HR and Payroll Administrator