Broad Department with varying activities supporting Offshore Service, Serious Incident, OSA's, Repower, and T&M Regional support. Corporate and field focused role that provided administrative, organizational, and process develop work to support this diverse and growing team. This position works collaboratively with colleagues to simplify and improve process. The candidate should emphasize customer needs and be constructive. The ability to understand and apply client processes as they relate to purchasing, meeting planning, expense reporting, and onboarding is critical to completion.
Responsibilities
• Report out on workflow issues, building in redundancy with work-flow manager accountable for required actions. Work to automate and streamline process.
• Develop Processes around PO & PR items for SAP as well as Deal Team Processes and Assistance with new software for Deal Capture - including Repower
• In conjunction with OSA Team pull together and develop processes for site-handover, OSA ramp up timing, inventory coordination, milestone management.
•Coordinate with sites in assigned region to ensure they're set up to order safety equipment and PPE clothing within vendor's order in-take system.
•Audit credit card usage for assigned region to ensure purchases are within the policy for usage and report out on non-compliance.
•Monitor and audit open non-turbine purchase orders for mismatched invoices and follow up with sites to correct.
•Create and optimize process for Service Stage Gate Model under Offshore Processes as well as assist in major milestone management and customer management items.
•Coordinate travel and hotel arrangements for new employees that do not have access or means to self-book
•Manage setup of new local vendors in assigned region for procurement processes.
•Monitor regional phone usage to ensure compliance with global policies and champion improvement.
•Regional communication touch point.
Act as Subject Matter Expert (SME) in Application for Expenditures (AFE) process and manage continuous improvement efforts.
•Continuously improve general tasks and note gaps in processes
•Create and update presentations (PowerPoint), spreadsheets, etc., as needed.
•Includes reviewing paperwork submitted for accuracy and completeness, communicating with field personnel, and submitting request into system according to established procedures
Other administrative support tasks as assigned
Qualifications
• 7+ years of administrative support experience working in a corporate environment
• Requires intermediate to advance proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook, Teams)
Ability to work in teams, high degree of resourcefulness and flexibility, motivation to learn new skills and knowledge, work ethic, trustworthiness and engagement to team/company, personal value to produce quality work, and ability to perform with little supervision.
•Analytical skills, including being able to identify and solve complex problems.
•Results driven
•Learns fast, grasps the "essence" and can change course quickly where needed
•Prioritizes own work, balancing multiple requests for assistance.
•Establishes good working relationships with client areas; builds rapport and trust with others
Competencies
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
Ability to share information in small group settings or during one-on-one discussions with colleagues.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Solution creation
• Ability to follow instructions.
Ability to implement processes to efficiently conduct required administrative tasks.
• Able to complete responsibilities in a timely, professional and high quality manner
What We Offer
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform essential functions. The environment is an open office setting and the noise level in the work environment is usually moderate.
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BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process
DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.
About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.
With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.
