We are currently looking for a Project Coordinator to work at our office in Hilo, Hawaii. This is a full time on-site position.
Salary range: $25 - $30 per hour
Job Duties- Under the supervision of the Director of Construction, assist Project Manager and/or Assistant Project Manager with coordinating all project-related activities from estimating and design through commissioning and closeout of the project.
- Responsible for day-to-day project coordination, maintaining project schedules, delegating tasks, and managing project activities across multiple departments and functions under the direction of a Project Manager
- Work with Project Manager to evaluate change order requests including design changes, specifications and drawing releases as well as compiling and tracking pre-construction deliverables, submittal process, and RFI process.
- Assist in project cost management; responsible for managing change orders and tracking budget versus actuals.
- Utilize construction software or other related software to manage budgets, schedules & project documentation.
- Work with Project Manager, sales and accounting departments to develop billing documents.
- Develop full understanding of the scope and interdependence of all contract documents.
- Work with Project Manager to prepare, administer, and process subcontracts.
- Support subcontractor relations including: scheduling, subcontract management, communications, job reporting and compliance.
- Assist in contract management; ensure compliance with all agreements, including interconnection agreements and site control agreements; assist with and administer EPC contracts; assist with project financing agreements
- Coordinate effective document control processes to ensure work is performed in accordance with contract documents.
- Coordinate project documentation including cataloging photos, construction documents, project notes, equipment specifications and other relevant project information.
- Assist in the effective management of customer experience and interaction from contract execution to asset management.
- Attend weekly construction meetings with clients by phone and or in person. Coordinate meeting agendas, prepare accurate and timely meeting minutes and follow up on action items.
- Prepare owner manuals and closeout materials.
- Initiate and manage the application for customer permits and utility interconnection.
- Initiate, prepare, process and review requests for information as required by the project.
- Troubleshoot project issues as they arise; evaluate alternatives and propose solutions.
- Other duties and responsibilities as assigned.
Qualifications- An educational or experience-based background in Engineering or Construction Management, bachelor’s degree is preferred.
- Two (2) years of construction project management or construction related administrative experience
- Knowledge and understanding of construction and related processes, as well as industry practices.
- Ability to operate proficiently within the in-house computer software programs, and Microsoft Office Programs such as Excel, Word and Outlook, Salesforce, and Procore.
- Strong interpersonal skills including written and verbal communication skills.
- Must be highly motivated, adaptable, detail-oriented, flexible, and able to work both with a team and independently
- Ability to pass a comprehensive background check and drug screen
- Must have a good driving record and maintain a valid Driver’s License
Physical Demands:- Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
- Requires minimal physical effort with periods of walking and standing with light lifting of files
- Minimal bending, stooping, or reaching
- Occasionally exposure to environmental elements during remote visits
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Requiring normal safety precautions with minimal occupational health and safety risks
- Moderate to low noise levels
- Requires considerable concentration
- Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload
What We Offer:
Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.
What’s Next:
Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!
Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.
