TIME FRAME: This is a short term, seasonal position.
FULL TIME from January 20, 2025 to June 16, 2025
POSITION SUMMARY: The Sustainability Logistics Manager plays a pivotal role in supporting the Sustainability Coordinator to ensure the success of our sustainability initiatives. This role involves overseeing various aspects of logistics and operations, contributing to the planning, execution, and evaluation of sustainability programs before, during, and after events.
ESSENTIAL FUNCTIONS:
Pre-Production:
- Collaborate in drafting detailed timelines, resource allocation, and contingency plans for seamless event logistics.
- Assist Sustainability Coordinator in managing sustainability initiatives, collaborating with departments to ensure vendors, artists, and sponsors meet sustainability goals.
- Support volunteer outreach and recruitment efforts.
- Participate in interviews for sustainability positions within the organization.
- Assist in budget tracking alongside the Sustainability Coordinator and Operations Manager.
- Prepare and submit necessary paperwork for the implementation of sustainability directives and recycling efforts.
Production:
- Take ownership of all inventory and assets related to sustainability operations, including reusable materials, signage, tools, supplies, and promotional items.
- Implement efficient inventory tracking systems to monitor usage, replenishment needs, and minimize waste.
- Manage relationships with vendors providing vehicles, trailers, and other equipment crucial to sustainability operations.
- Monitor processes, volunteers, and duties for adaptation during the event.
- Assist with training employees and creating relevant training documents.
- Optionally participate in the sorting process of recycling and landfill materials.
Post-Production:
- Collaborate with the Sustainability Coordinator in generating comprehensive assessments and reports for all aspects of Green Team's sustainability program goals.
- Oversee the breakdown and storage of all supplies used for sustainability and recycling programs.
REQUIREMENTS:
- Maintain confidentiality regarding sensitive information.
- Accurately report absenteeism to the Festival Finance Office using the Absentee Request Form.
- Submit any intellectual property created for the Jazz Festival to the Festival through the appropriate channels.
- Complete required Feedback Forms and Final Reports.
- Perform other work-related duties as assigned.
- Attend and complete any required training.
EDUCATION, EXPERIENCE, & SKILLS NEEDED:
Passion for environmental awareness and sustainability impacts. Willingness, flexibility, and a positive attitude to contribute to the growth and success of the festival. Excellent written, verbal, and interpersonal communication skills. Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Google Workspace. Attention to detail and ability to maintain confidentiality. Self-directed and able to work without supervision. Ability to work outdoors in all weather conditions, handle stress in a high-pressure production setting, and lift objects up to 40 lbs.
