Role Overview
Envusa Energy is seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while fostering transparency and accountability across the organization.
This role involves direct interactions with internal and external stakeholders, including shareholders, board and committee members, service providers, and lenders, as well as close collaboration with the executive team, the legal department, and the finance team.
Key Responsibilities
Regulatory and Statutory Compliance
- Provide a full spectrum of company secretarial duties in line with legislative requirements (e.g., Companies Act 71 of 2008).
- Ensure compliance with statutory requirements and submit annual filings (e.g., annual returns, financial statements) to regulatory bodies (CIPC, PFMA).
- Monitor changes in legislation and the regulatory environment and assess the impact on company policies and procedures. Ensure that appropriate operational controls are implemented to address new requirements.
- Manage statutory records, registers, minute books, and related legal documentation.
- Draft, negotiate, and manage legal documents (e.g., memoranda of incorporation, shareholders agreements, NDAs).
- Support and provide evidence to all internal and external audit and regulatory requirements.
Corporate Governance Management
- Develop and implement governance policies such as the Board Charter, Delegation of Authority Policy, and others guided by Shareholders Agreements.
- Ensure compliance with the King IV report on corporate governance.
- Review and manage the Delegation of Authority Policy, ensuring proper resolutions are drafted for approval.
- Ensure that directors adhere to best governance practices and assist with director induction and continuous development.
Meeting Management
- Prepare and distribute board packs, notices of meetings, agendas, and minutes for management, board, and committee meetings in line with legislation and good practice.
- Organize logistics for board and committee meetings (venues, parking, refreshments).
- Maintain up-to-date and signed minute books and board resolutions.
- Monitor board and committee performance through the development and tracking of work plans.
- Facilitate and draft resolutions, ensuring communication to the relevant departments and stakeholders.
Board and Director Support
- Manage the induction process for new directors, ensuring they understand their roles and responsibilities.
- Organize ongoing training and performance evaluations for the board and committees.
- Advise the CEO, chairperson, and board members on corporate governance practices, legal matters, and fiduciary duties and responsibilities.
Compliance Management
- Ensure that the company including the board of directors and committees, complies with all relevant legislation.
- Ensure the mitigation of the company’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
- Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
- Oversee the development, maintenance and enforcement of related service level agreements, policies, and procedures to minimise business risk and ensure business continuity.
- Ensure adherence in the team to all relevant laws, policies, and standard operating procedures throughout the organisation.
- Ensure compliance with national legislation and Company specific policies and procedures (e.g. Code of Conduct, Code of Ethics, Company's Act PFMA PPPFA, etc.)
Shareholder Relations
- Manage communication with shareholders, including preparing annual reports, notices of meetings, and resolutions.
- Handle share transfers, the issuance of new shares, and share purchase documentation.
- Ensure compliance with MOIs and shareholders agreements.
Corporate Social Responsibility (CSR) Oversight
- Ensure adherence to CSR policies and alignment with legal and strategic goals.
Stakeholder Management
- Build and maintain relationships with internal and external stakeholders.
- Facilitate open and transparent communication with shareholders, regulatory bodies, and other stakeholders.
- Ensure timely query resolution with both internal and external stakeholders.
Technology and Data Protection
- Ensure compliance with data protection laws (e.g., POPIA, GDPR) and advise on cybersecurity and data privacy governance issues.
- Oversee the implementation of digital tools for governance, board management, and secure data storage.
Financial and Tax Compliance
- Work with finance teams to ensure compliance with tax regulations and financial reporting standards (e.g., IFRS).
- Promote financial transparency and align company policies with international and local tax laws.
Qualifications & Skills
- Bachelor’s degree in law, Business Administration, or a related field.
- Professional certification/Chartered Secretary qualification with registration at the Chartered Governance Institute of South Africa.
- 5-7 years of corporate governance and company secretariat experience, preferably within a corporate group or renewable energy sector.
- Strong knowledge of corporate governance frameworks.
- Exceptional organizational, communication, and interpersonal skills.
Why Join Envusa Energy?
Join a purpose-driven organization leading the transition to clean energy in Southern Africa. As a key member of our team, you’ll have the opportunity to influence strategic decisions and contribute to a sustainable future.
