Administrative/Personnel Services Supervisor
Department of Transportation
Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Job Description and Duties
Under the direction of the Supervising Transportation Engineer, the incumbent is responsible for overseeing administrative services, personnel services, and cooperative agreements for the Division of Program/Project Management (PPM). The incumbent acts as the focal point of contact for the Division and is responsible for the successful operation, management, and delivery of the Personnel Services, Administrative Services, and Cooperative Agreements in a timely and efficient manner. The incumbent may be required to travel occasionally for training or meetings, both locally and statewide.
Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Special Requirements
A Statement of Qualifications is required to be considered for the position. Applicants who fail to submit the SOQ as outlined will be disqualified from the selection process. A notation or reference to other materials such as resumes or applications will not be considered a substitute for the SOQ. The SOQ must be no longer than 2 pages, single-spaced, and in 12-point font. Describe the following in the SOQ:
- Knowledge/experience with personnel hiring services and resource management including interacting with district and Headquarters entities to ensure timely delivery of services within the scope of duties;
- Knowledge/experience in the development of cooperative agreements, reports, and funding documents for transportation projects;
- Experience communicating internally with project managers, functions, and Divisions and externally with local agencies for development of documents such as coop agreements;
- Ability to supervise, plan, lead, and direct multi-disciplinary staff in achieving successful project delivery outcomes through teamwork and collaboration.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
Required Application Package Documents: The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
