Construction Administrative Assistant

Coastal Waste & Recycling • Full-time • Pompano Beach, Florida • 6d ago

Overview

Coastal Waste is committed to leading the industry in waste management and environmental sustainability. Our mission is to provide innovative solutions that promote efficient waste handling and resource recovery while maintaining the highest standards of customer service.

We are seeking a detail-oriented and proactive Project Coordinator to support our project management team. The successful candidate will play a key role in ensuring the smooth operation of our projects by managing documentation, organizing project information, and facilitating effective communication with sub-contractors and vendors.

Responsibilities

Maintain accurate and up-to-date project documentation, including contracts, schedules, and progress reports.
Assist project managers in coordinating project activities, schedules, and resources to ensure timely and efficient project execution.
Ensure that all project activities comply with regulatory requirements and company standards. Track and manage compliance-related documentation for job starts.
Act as a liaison between project managers, sub-contractors, and vendors. Facilitate clear and effective communication to address any issues and ensure alignment.
Support the organization of project files and records, ensuring easy access and retrieval of information as needed.
Prepare and distribute regular project status reports, highlighting key milestones and any potential risks or delays.

Qualifications

Proven experience in project coordination or a similar administrative role, preferably in the waste management or environmental sector.
Strong organizational and multitasking abilities, with excellent attention to detail.
Outstanding verbal and written communication skills, with the ability to interact effectively with various stakeholders.
Proficiency in project management software and Microsoft Office Suite (Word, Excel, PowerPoint). Pro Core Preferred.
Associate’s degree or equivalent experience in project management, business administration, or a related field. Bachelor’s degree preferred.