We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Supervisory Responsibilities:
Duties/Responsibilities:
- Validate the information in Zoho before it leaves the department.
- Escalate different issues to Sunrun.
- In charge of the status of Change Orders.
- Provides administrative support to ensure efficient design office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel and schedules appointments.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
- And all other duties assigned.
Requirements
Required Experience/Skills/Abilities/Qualifications:
- Digital literacy and research skills, including the ability to analyze the reliability of information
- Familiarity with standard office platforms, such as Microsoft Office and Zoho CRM.
- Data management and entry skills, including the ability to maintain and improve filing systems
- Accurate record keeping
- Written communication skills
- Time management, multitasking, and flexibility
- Organizational skills
- Accuracy and attention to detail
- Supply management and inventory control
- Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
- Ability to work well under pressure and navigate multiple deadlines
- Proactive approach to problem-solving and process improvement
- Ability to work well independently and in collaboration with others
- High school diploma
- Two years working in the service or administrative industry preferred
Physical Requirements:
- Prolonged periods of sitting
- Must be able to lift up to 15lbs.
Benefits
Compensation & Benefits:
- Long term stability in a fast-growing industry
- Competitive compensation,
- Paid Holidays
- 401k plan supported by a company match,
- Company paid and voluntary Life & Disability
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- The satisfaction of knowing they are working for an organization leading the way in clean energy initiatives and much more!
