Job Responsibilities of a Tender Manager
Tender Preparation and Submission:
- Lead the preparation and submission of well compiled tenders, ensuring that all documentation is accurate, compliant, and submitted on time.
- Coordinate with cross-functional teams (project, finance, legal, and CS) to gather the necessary information and insights for tender proposals.
- Develop and maintain templates, checklists, and processes to streamline the tender preparation process.
Market and Tender Opportunity Analysis:
- Monitor and analyze market trends, identifying relevant tender opportunities in alignment with the company's strategic goals.
- Evaluate tender documents, assess risks, determine the feasibility of bidding, and provide recommendations to senior management.
Stakeholder Management:
- Establish and maintain strong relationships with clients, government bodies, and other stakeholders to ensure clear communication and understanding of tender requirements.
- Act as the main point of contact for clients during the tender process, addressing queries and providing updates as required.
Cost Estimation and Pricing Strategy:
- Collaborate with finance and technical teams to develop accurate cost estimates and competitive pricing strategies for tender submissions.
- Analyze competitor pricing and strategies to ensure the company’s bids are both competitive and profitable.
Risk Management:
- Identify and assess potential risks associated with tender submissions and develop strategies to mitigate these risks.
- Ensure compliance with legal, regulatory, and contractual obligations throughout the tendering process.
Post-Tender Activities:
- Manage post-tender negotiations, clarifications, and contract finalization, ensuring favourable terms for the company.
- Conduct post-bid reviews and debriefs to assess the success of tender submissions and identify areas for improvement.
Reporting and Documentation:
- Maintain detailed records of all tender activities, including bid decisions, outcomes, and lessons learned.
- Prepare regular reports for senior management on tender status, pipeline, and success rates.
Continuous Improvement:
- Continuously review and improve tender processes to enhance efficiency, accuracy, and success rates.
- Stay updated with industry best practices, market conditions, and emerging trends to ensure the company remains competitive in the tendering process.
