Job Description:
The principle responsibilities essentially include:
The Accounts Receivables Specialist plays a critical role in managing the receivables process of the organization.
This position involves ensuring timely collection of outstanding invoices, maintaining accurate records of accounts receivable, and collaborating with internal and external stakeholders to resolve payment issues.
Key Responsibilities:
- Experience in using Zoho Software.
- Invoicing and Billing: Generate and issue invoices to customers accurately and on time. Verify billing details, such as pricing, discounts, and terms, to ensure accuracy.
- Accounts Receivable Management: Monitor accounts receivable aging and follow up on overdue invoices promptly. Contact customers via phone, email, or mail to inquire about outstanding payments and resolve payment discrepancies.
- Payment Processing: Record and allocate customer payments accurately in the accounting system. Reconcile payments received with outstanding invoices and resolve any discrepancies.
- Credit Management: Evaluate creditworthiness of new customers and establish credit limits in accordance with company policies. Monitor credit exposure and review credit terms for existing customers.
- Collections: Implement collection strategies to minimize outstanding receivables and improve cash flow. Negotiate payment plans with delinquent customers and escalate unresolved issues to management when necessary.
- Account Reconciliation: Reconcile accounts receivable balances with general ledger accounts regularly. Investigate and resolve any discrepancies between accounts receivable records and general ledger entries.
- Reporting and Analysis: Prepare regular reports on accounts receivable aging, collections performance, and cash flow projections. Analyse receivables data to identify trends and opportunities for improvement.
-Customer Relations: Build and maintain positive relationships with customers by providing excellent customer service and addressing inquiries and concerns on time. Collaborate with sales and customer service teams to resolve customer issues related to billing and payments.
- Process Improvement: Identify opportunities to streamline accounts receivable processes and improve efficiency. Implement best practices and automation solutions to enhance receivables management.
- Compliance: Ensure compliance with accounting policies, procedures, and regulations related to accounts receivable. Stay informed about changes in accounting standards and regulations that may impact receivables management.
Requirements
- Good Communication in English.
- Year of Experience : 2 to 3 years
- Proficient in ZOHO.
- Qualification : Bachelors in Commerce/MBA Finance.