Position Title: Officer, Contract, Compliance & Safety
Division: Administration
Department: Contract Compliance
Reports to: Director, Human Resources
FLSA Status: Full-time / Exempt
Compensation: $70,000-$92,050 annually
Schedule: Must be available during business hours, which are 8am-4:30pm, Monday through Friday; Occasional evenings and weekends as needed
Location: This position is 100% in-person, located at 1560 Berger Drive, San Jose, CA 95112. Some presence may be required at our other location at 2650 Senter Road.
Travel: Local travel may be required up to 15% of the time.
About the San Jose Conservation Corps (SJCC+CS):
San Jose Conservation Corps + Charter School offers an engaging work environment focused on growth, teamwork, and making a positive impact. We value collaboration, respect diverse perspectives, and provide opportunities for employees to contribute their skills to create a hopeful and sustainable community. Whether you're passionate about education and development, environmental conservation, or community engagement, joining our team means embracing a shared commitment to service and the chance to make a meaningful difference. Be a part of our mission to create transformational change and learn more at www.sjcccs.org.
Position Summary:
The Contract, Compliance & Safety Officer at San Jose Conservation Corps + Charter School plays a crucial role in ensuring adherence to contractual obligations and legal requirements. This multifaceted role provides leadership with timely, accurate, and actionable insights on industry best practices regarding compliance, policy adherence, identification of internal or external risks, and the status of corrective action plans.
This position is also tasked with maintaining a safe work environment by overseeing OSH administrative processes, delivering basic OSH training, and utilizing various tools and processes to implement OSH programs effectively and ensure compliance. The ideal candidate will demonstrate high-level communication skills, effectively communicating hazards and risks to prevent injuries, developing mitigation tools and programs, and conducting thorough investigations to ascertain the root causes of incidents or near-incidents.
This position demands strong problem-solving and communication abilities, as well as regular communication with senior management regarding progress, risks, and change control.
Job Duties
Contract Compliance and Management
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Develop or review SJCC+CS’ contracts and grant agreements and communicate the terms, conditions, and requirements to relevant internal stakeholders. Collaborate with legal counsel for this purpose when necessary.
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Identify potential risks and liabilities associated with new contracts and develop strategies to mitigate them.
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Ensure organizational compliance throughout the project lifecycle by monitoring reporting, budget spend down, invoicing, payments, programmatic deliverables and proper closeout procedures to ensure they adhere to contract requirements.
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Stay current with laws and regulations relevant to nonprofit contracts and ensure the organization's compliance.
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Conduct internal audits for contract and grant compliance and produce reports that include observations, risks, recommendations and corrective action plans.
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Follow up on corrective action plans to ensure that the identified actions are implemented, and risks have been appropriately mitigated.
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Serve as a point of contact for contract- and grant-related inquiries, both internally and externally, and ensure effective communication with relevant stakeholders.
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Ensure that all contract-related activities adhere to ethical standards and guidelines.
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Mediate and resolve disputes or issues related to contract performance, in collaboration with relevant parties.
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Manage administrative contracts such as those with building tenants and administrative vendors.
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Prepare the organization for audits, including gathering and organizing relevant documentation and writing responses to requests for information.
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Be the lead point of contact for financial and programmatic audits.
Organizational Culture of Compliance
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Create and implement organization-wide standards for assessing the performance of contractors and the quality of products delivered under contracts and evaluating whether they meet the agreed-upon standards and objectives.
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Conduct training sessions to ensure staff understanding and awareness of contract compliance requirements.
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Lead the development and implementation of compliance and risk management policies and procedures to ensure consistent practices across the organization.
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Develop and adapt quality standards related to risk and compliance programs to meet evolving requirements; and promote consistently high standards and operational excellence.
Safety Inspections, Audits, and Reports
- Ensure SJCC+CS compliance with OSHA and other health and safety regulations.
- Travel to various SJCC+CS locations and warehouses to inspect the worksites and review working conditions.
- Document reports of occurrences and record statistical information.
- Maintain safety regulations during installations.
- Oversee disposal of substances according to environmental guidelines.
- Perform fire, work area, and safety inspections in accordance with regulations.
- Prepare a recommendation report for improvement after the completion of a safety inspection.
- Update procedures and policies for new regulations or local ordinances.
- Write corrective action plans as necessary.
- Conduct and document investigations on all SJCC+CS accidents, near-misses, or safety-related complaints.
- Prepare all necessary reports involving student, staff, and/or corpsmember accidents.
- Periodically revise and update the organization’s IIPP and Safety Handbook.
Training, Development, and Implementation
- Ensure statutes, regulations, and codes are clearly understood and met.
- Intervene to stop any acts or processes which are unsafe or do not comply with OHS guidelines.
- Implement preventative measures to ensure unsafe processes are not repeated.
- Design and implement orientation programs for all new staff and students on safety matters.
- Provide training for SJCC+CS staff and corpsmembers to ensure that safety and security policies and practices are understood.
- Work with Operations and Program Managers to recognize personnel who are following safety practices to create a positive safety culture.
- Ensure all personnel follow all personal safety precautions (hardhats, protective goggles, etc.).
- Develop and manage the Safety Incentive Program and the publicity of the Safety Program.
- Work with the CTE Department to ensure Corpsmembers receive safety training as part of their onboarding training, and are provided with a copy of the IIPP.
- Act as the regulatory agency coordinator between SJCC+CS staff and outside regulatory agencies.
- Develop and implement documentation necessary for the handling, temporary storage, and disposal of hazardous waste products, and conduct training on the safe handling of such materials.
Salary and Benefits
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Salary: Placement on the compensation scale is determined using a number of factors, including the candidate’s level of experience and education that either meets or significantly exceeds the minimum requirements.
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403(b) Retirement Benefits with up to 3% employer match after 1 year of service
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Credit Union and Employee Assistance Plan
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Medical, Vision, Dental, and Life Insurance
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Holiday, Vacation, and Sick Pay
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Education Assistance Program
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Subsidized annual Eco Pass
Work Environment & Requirements
Equipment Used: Laptop computer, desktop computer, cell phone, handheld (wired) phone, and vehicle (personal vehicle or company vehicle - sedan).
Reasonable Accommodations: The San Jose Conservation Corps + Charter is committed to the full inclusion of all qualified individuals. As part of this commitment, SJCC+CS will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HOwens@sjcccs.org.
SJCC Commitment to Diversity, Equity, and Inclusion:
The San Jose Conservation Corps + Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School does not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hair style, hair texture or any other basis prohibited by law. Working at SJCC+CS means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, benefits, and training. SJCC+CS makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Employment At-Will
The San Jose Conservation Corps + Charter School is an “At-Will” employer. This means that employment with SJCC+CS is voluntarily entered into and staff members are free to resign at any time. Similarly, SJCC+CS may terminate the employment relationship at any time, with or without cause or prior notice, as it deems appropriate. This at-will employment relationship can be changed only in a written agreement signed by the staff member and the Executive Director of SJCC+CS.
**SJCC+CS IS A MANDATORY COVID-19 VACCINATION EMPLOYER**
All new hires will be required to provide proof of vaccination absent an approved medical or religious exemption prior to their start date. If a new hire is in the process of being vaccinated, their start date may be adjusted to a future date after they have been vaccinated. Fully vaccinated means at it has been at least two weeks since the person has completed the entire recommended initial series of a COVID-19 vaccine.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. Please contact Hefziba Owens, Recruiter / Onboarding Specialist via email at HOwens@sjcccs.org if you have any questions.