Executive Assistant to the President & CEO

ACORE • Full-time • Washington, District of Columbia • 2d ago

Position Title:      Executive Assistant to the President & CEO
Department:       Administration
Reporting To:      President and CEO

Who We Are:
ACORE is the nation’s leading voice on the issues most essential to clean energy expansion – and we’ve been doing it for over 20 years. The ACORE staff bring decades of experience, passion, and dedication to their jobs, which translates into tenacious execution for our members and partners in driving the clean energy revolution forward. We believe in a clean energy future. We also believe in enjoying where you work.

Who We’re Looking For:
We are seeking an experienced, highly organized Executive Assistant to provide comprehensive administrative and logistical support to ACORE’s President and CEO, and to support the COO and Chief of Staff. This role is responsible for managing scheduling, coordinating communications, and handling day-to-day logistics to ensure the CEO’s time is used effectively.

The ideal candidate is detail-oriented, dependable, and proactive, with the ability to manage multiple priorities, exercise sound judgment, and maintain a high level of professionalism and discretion when working with sensitive information and senior stakeholders.

What You’ll Do:
Executive & Administrative Support

Manage the CEO’s complex calendar, scheduling meetings and appointments while balancing competing priorities.
Prepare materials and briefing documents to ensure the CEO is well-informed for meetings and events.
Coordinate all travel arrangements, including flights, accommodations, itineraries, and logistics; process expense reports in a timely and accurate manner.
Draft, edit, and proofread correspondence and routine communications on behalf of the CEO.
Monitor incoming requests and communications, helping to prioritize and ensure timely follow-up.
Anticipate scheduling and logistical needs and adjust plans as necessary to support changing demands.

Office Coordination & Communication

Serve as a central point of contact for the CEO’s office, facilitating communication with internal teams and external stakeholders.
Track action items, follow-ups, and deadlines to help ensure timely execution of tasks.
Maintain organized systems for files, records, and key documents.
Provide administrative support for special projects and general office needs as assigned.

Board Support

Provide administrative support to the Board of Directors, including scheduling meetings and coordinating logistics.
Assist with the preparation and distribution of board materials.
Take meeting minutes and track follow-up items to support clear documentation and communication.

The Qualifications:

6+ years of experience supporting senior executives in an administrative capacity
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities effectively
Strong judgment and professionalism, with the ability to handle confidential information with discretion
Proactive and dependable, with strong follow-through
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms including Teams and Zoom
Experience coordinating complex travel and managing executive calendars
Bachelor’s degree preferred

The Perks of Working at ACORE:

Robust health care options
15 vacation days in your first year, increasing with tenure
11 federal holidays, plus the week between Christmas and New Years
Paid parental leave
Hybrid work schedule, team members are expected to be in the office M-W. This position may require additional in person time to support executives.
401(k) retirement plan that includes a 5% employer contribution.

Salary: $80,000-$100,000
Non-Discrimination
ACORE is committed to workplace diversity and inclusion. We are an equal-opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.