Entity:
Customers & Products
Job Family Group:
HSSE Group
Job Description:
The Environmental Administrative Assistant provides administrative and operational support to the Environmental team, ensuring accurate processing of environmental documentation, financial transactions, and compliance tracking across multiple systems.
Key Responsibilities:
- Manage mail distribution, document filing, and records retention.
- Create purchase orders (POs) and process invoices in a timely and accurate manner.
- Review service requests and coordinate invoice mailing.
- Maintain and organize electronic and physical documentation.
- Process and reconcile charges on the Wells Fargo corporate credit card.
- Support the review and tracking of environmental expenses in SAP.
- Assist in resolving invoice and payment-related issues.
- Communicate and coordinate with multiple departments on behalf of Environmental Coordinators.
- Track environmental testing schedules and maintain related reports.
- Monitor events and checklist completion within PlanTrak.
- Maintain tracking for Cathodic Protection activities.
- Track Oil/Water Separator inspection and compliance reports.
- Conduct occasional site visits to support site closures, as required.
Systems & Tools:
- ENFOS
- PlanTrak
- SAP
- Microsoft Office (Word, Excel, Outlook)
Why join us
At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.
There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Travel Requirement
No travel is expected with this role
Relocation Assistance:
This role is not eligible for relocation
Remote Type:
This position is a hybrid of office/remote working
Skills:
Air Quality Management, Biodiversity Management, Carbon Management, Chemical hazard management, Community Engagement, Cost-conscious decision-making, Data Analysis, Environmental Legal Compliance, Environmental management, Environment and Social Group Reporting, Environment and Social Impact Assessment, Environment and Social Project Compliance Analysis, HSE data knowledge, HSSE auditing and self-verification, Noise emissions management, OMS and bp requirements, Remediation Management, Social Impact Management, Waste Management, Water Management
Legal Disclaimer:
We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
