Posting Title
Subcontract Administrator III/IV - Construction
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Location
CO - Golden
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Position Type
Regular
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Hours Per Week
40
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Working at NREL
The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.
From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our eight employee resource groups, numerous employee-driven clubs, and learning and professional development classes.
NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.
Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.
Job Description
The Facilities and Site Services (FSS) Team is a unique group tasked with facilitating and eliciting NREL’s construction/maintenance projects in conjunction with DOE. Many high-profile projects are on the horizon, as part of our 10 year and beyond campus expansion strategy. This includes large and small construction, maintenance, and campus upgrade efforts. This is a creative team working on a wide range of contract engagements.
The successful candidate can work autonomously, take initiative, think critically towards complex analyses, and have attention to detail. We are looking for someone who can execute a high standard of contracts administration and contribute towards process and reporting improvements for the Office of the CFO. This role focuses on fast-paced and highly diverse set of challenges on a daily basis - no two days are the same.
What to expect:
- Perform complete pre-award, award and post award acquisition functions for various agreement types (eg. Task Ordering Agreements, Work Ordering Agreements, Stand Alone Contracts, competitive and non-competitive procurements, etc.) in accordance with applicable procedures and guidelines, including Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR), NREL prime contract flow downs, General Services Administration (GSA) and construction industry best business practices.
- Perform market research to find viable contractors to perform the work and develop and acquisition strategy and project milestones.
- Develop and draft a sole source or competitive solicitation package (including establishing best value or LPTA criteria).
- Complete RFP or award package and present it to the leadership team/ DOE for final review and approval when required.
- Prepare postings for solicitations for SAM.gov and lead pre-bid and pre-construction job walks for potential offers and awardees.
- Respond to technical questions from potential offerors, receive, track and review incoming proposals from offerors, and develop a comprehensive negotiation strategy, perform discussions, clarifications and debriefs.
- Negotiate pricing, negotiate terms, recommend award, and prepare the necessary documentation in support of purchasing decisions (award package) and perform cost or price analyses; making competitive range determinations; coordinating with technical experts and evaluation teams.
- Perform post award duties and subcontract administration, including leading pre-construction meetings, issuing Notices to Proceed to the awardee, drafting change orders, drafting field change orders, drafting and issuing modifications and drafting closeout documentation.
- Leveraging Oracle EBS and Procurement Cloud, Google, Microsoft Suite, and Adobe Suite applications for organization, decision-making, tracking, reporting and problem-solving.
- Verifying compliance with Service Contract Act and/or Davis Act.
- Interface with the leadership team in a professional manner and present updates on construction and strategic projects as needed.
- Up to 15% travel.
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Basic Qualifications
Level III:
Relevant Bachelor's Degree and 5 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant Master's Degree and 3 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant PhD and equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant JD and equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field.
Level IV:
Relevant Bachelor's Degree and 9 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant Master's Degree and 7 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant JD and 4 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field.
* Must meet educational requirements prior to employment start date.
Additional Required Qualifications
Level III:
- Expertise and wide application of technical principles, theories and concepts for contract administration with A&E and construction projects.
- Working knowledge of the Federal Acquisition Regulations (FAR), other laws, regulations, principles, procedures and practices related to government contracting (similar to GS 1102 positions).
- Direct federal contracting experience and direct government construction contracting experience using FAR Part 36, Davis Bacon Act and Service Contract Act.
- Can execute federal contract administration with minimal guidance.
- Exceptional leadership, project management and problem solving skills.
- Demonstrated experience negotiating terms and conditions for various contract types.
- Demonstrated ability to develop strategies to effectively deal with project and program contractual issues without guidance.
- Strong cost/price analytical skills and business math skills.
- Strong interpersonal skills necessary to build, lead, and maintain a diverse team through a long and complex process, resulting in all team members and stakeholders participating efficiently and effectively to achieve the common goal of completing a successful project.
- Comfortable with ambiguity, high standards of professionalism, takes initiative, resourceful, investigative, enthusiastic, strategic and articulate.
- Expert foundational digital skills, including expert knowledge of navigating a PC user interface, the Microsoft Office Suite (including but not limited to Outlook, Word, Excel, Teams, OneNote, Powerpoint), Adobe Suite (PDF files), internet browsers (Firefox, Chrome, Edge) and ability to quickly learn (within 6 weeks) other applications like Oracle EBS, Oracle Procurement Cloud, and Smartsheets.
Level IV:
- Advanced skils and expert knowledge in the above, plus.....
- Can execute federal contract administration without guidance.
- Demonstrated experience driving a large and complex portfolio of contract engagements under the FAR.
- Ability to mentor more junior team members on regulations, procedures and practices related to government contracting.
Preferred Qualifications
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Annual Salary Range (based on full-time 40 hours per week)
Job Profile: Professional IV / Annual Salary Range: $77,600 - $139,700Job Profile: Professional III / Annual Salary Range: $71,300 - $117,600
Benefits Summary
Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.
* Based on eligibility rules
Drug Free Workplace
NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.
If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.
Submission Guidelines
Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
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EEO Policy
NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.
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