Personal & Operations Assistant

RecruitMyMom • Contract • Cape Town, Western Cape • 1m ago

A fast -growing plastic -to -energy platform with operations across South Africa and international partners in China, Hong Kong, the UK and the US — is looking for a sharp, proactive hybrid PA / Operations Assistant for 2 -3 hours per day.
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This is NOT a traditional PA role. This is for someone who can support an active founder, keep operational threads tight, and move fast across multiple responsibilities without hand -holding.
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You’ll support both the personal admin layer and the company's operational engine (data room, investor follow -ups, supplier coordination, documentation flow, and meeting organisation).
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You must be someone who gets things done quickly, accurately, and independently.
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This position is 2 -3 hours per day, independent contracting role.
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Key Responsibilities<\/b>
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1. Operational Support ( Â±70%)
<\/div>Maintain and structure the Sedna data room (investor docs, agreements, engineering files,
<\/span><\/li>EIAs, corporate records).
<\/span><\/li>Coordinate with investors, legal teams, engineers, and partners:
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o follow up on outstanding items
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o circulate documents
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o ensure deadlines are met
<\/div>Schedule and prepare meetings (internal team, investors, suppliers).
<\/span><\/li>Keep minutes/action items and drive follow -through until tasks are closed.
<\/span><\/li>Assist with basic bookkeeping tasks:
<\/span><\/li>o capturing invoices
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o expense summaries
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o reconciling items in QuickBooks
<\/div>Organise information across Google Workspace, Dropbox, and blockchain dashboards.
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2. Executive/Founder Support (Â±30%)
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Manage calendar and meeting logistics.
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Assist with travel planning, itineraries, and bookings.
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Keep communication channels tidy and prioritised.
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Conduct light research and summarise information using AI tools when required.
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Handle straightforward administrative tasks accurately and fast.
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(Note: Household pickups/deliveries are handled separately — this role is NOT for low -level errands.)
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What You Must Bring
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Non -negotiables
<\/div>Fast thinker — can take a short instruction and convert it into structured execution.
<\/span><\/li>Zero spoon -feeding — you must work independently and close loops without reminders.
<\/span><\/li>Strong communication — clear, concise, and proactive.
<\/span><\/li>High accuracy — organised, consistent, detailed.
<\/span><\/li>Proactive decision -making — you must be comfortable pulling the trigger on solutions.
<\/span><\/li>Comfort with fast -paced environments — Sedna is scaling; you cannot freeze under
<\/span><\/li>pressure.
<\/span><\/li>Degree -qualified (preferably in business, finance, operations, engineering, communications,
<\/span><\/li>or similar).
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Technical skills
<\/div>Strong with Google Workspace, Dropbox, and document systems.
<\/span><\/li>Comfortable with QuickBooks or able to learn quickly.
<\/span><\/li>Highly comfortable using AI tools (ChatGPT etc.) to speed up work.
<\/span><\/li>Solid Excel/Sheets ability.<\/span>
<\/li>Strong digital literacy overall.
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Personal traits
<\/div>Reliable, responsive, and accessible during working hours.
<\/span><\/li>Solutions -driven, not excuse -driven.
<\/span><\/li>Assertive, practical, and unafraid of responsibility.
<\/span><\/li>Likes structure and order; hates loose ends.
<\/span><\/li>Mature communication and judgment.
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Who This Role Is NOT For
<\/div>People who need step -by -step instructions.
<\/span><\/li>Slow thinkers or over -talkers.
<\/span><\/li>Anyone who loses track of tasks or needs reminders.
<\/span><\/li>People scared to make decisions.
<\/span><\/li>Corporate types who need committees or process maps.
<\/span><\/li>People who get flustered easily.
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