Business Administrator

PTS Advance • Contract • Tacoma, Washington • 3m ago

Details:

This role supports the operational and financial functions of a regional service hub, ensuring projects move smoothly from order entry through billing and closeout. The position partners closely with management to track financial performance, maintain accurate records, and support customer and vendor relationships while contributing to process improvement and cost control efforts.

Key Responsibilities

Manage daily administrative and financial operations for assigned regional projects
Validate customer orders, assign budgeted costs, and prepare formal order confirmations
Monitor contract requirements and ensure documentation and processes align with client agreements
Review project and client data to confirm accuracy, completeness, and on-time updates
Compile project cost details and prepare invoices for customers across the region
Serve as a point of contact for clients and vendors to address billing questions, collections, and payment issues
Track project progress on a regular basis and flag risks or variances
Evaluate financial and operational data to provide insights and recommendations to leadership
Collaborate with operations teams to improve workflows, reporting quality, and overall efficiency
Identify opportunities to reduce costs and improve resource utilization
Oversee project administration activities including purchase order creation, expense tracking, report preparation, and final project closeout
Maintain project records and ensure final documentation is delivered to clients in a timely manner
Provide basic IT and systems support as needed, including user access, backups, updates, and troubleshooting

Qualifications & Skills

At least three years of experience in administrative, billing, or bookkeeping roles within a service-oriented or project-based environment
Working knowledge of accounting principles and financial reporting processes
Proficiency with Oracle and Microsoft Office tools including Word, Excel, PowerPoint, Access, and Outlook
Comfortable working in an office or service center setting with regular computer and phone use
Strong written and verbal communication skills with the ability to work effectively with both customers and internal teams