Proposal Coordinator

CoreCMSMVC • Full-time • Jackson, Michigan • 1w ago

Responsibilities

Assign the appropriate opportunity number as part of initiating the proposal process and record it in the designated proposal log or software.
Set up proposal folders in ProjectWise for each opportunity and create a Teams channel when needed.
File (and later archive) all bid documents in the appropriate ProjectWise location.
Distribute RFP documents, updates, and related materials to internal stakeholders promptly.
Schedule and support proposal meetings, including kickoffs, status meetings, and pageâturn reviews.
Prepare, revise, and update staff resumes for proposal submittals and maintain them in the appropriate repository.
Support and service small-revenue or quick-turn proposals as needed.
Prepare, update, and maintain MSAs, SF330 sections, questionnaires, and other complianceâdriven materials.
Support the development of clear, client-focused proposal content aligned with company standards.
Support the maintenance of proposal templates, content library, and standard supporting materials to ensure they remain accurate and upâtoâdate.

Skills & Competencies

Strong organizational and timeâmanagement skills with the ability to manage multiple deadlines.
Clear, professional communication skills and strong interpersonal abilities.
Ability to work independently while contributing effectively to a collaborative team.
Ability to work effectively with cross-functional teams in a fast-paced environment.
Demonstrated sense of urgency, attention to detail, and proactive problem-solving.

Qualifications:

Minimum of 2 years of experience in a related industry preferred.
Demonstrate self-drive and organizational skills in carrying out assigned tasks.
Proficiency in marketing, writing, graphic design, data analytics, and project management.
Ability to consistently meet deadlines.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite.
Must be eligible to work in the United States.