DescriptionDept Number/Name: 210400 – Civil & Environmental Engineering
Location: USF Tampa campus
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: Commensurate based on experience
This role requires the individual to work onsite in the office.
Organizational Summary:
The Department of Civil and Environmental Engineering (http://www.usf.edu/engineering/cee/) has twenty-five (25) tenure-track/tenured faculty members, two (2) instructors, five (5) supporting faculty from the Center for Urban Transportation Research (CUTR) at USF and three (3) staff members. The department offers B.S., M.S., and Ph.D. degrees, serving nearly 700 undergraduate, 54 master, and 42 PhD students. The selected candidate will join a dynamic and collaborative CEE Department that values innovative, interdisciplinary research promoting sustainable infrastructure. Our new and rapidly growing BSEV program was accredited by ABET in 2024. Our Environmental Engineering graduate program was ranked 48th nationally and 29th among US public universities by US News & World Report (2024). The Civil Engineering graduate program is ranked in the top 70 nationally and top 50 among US public universities, by US News and World Report, and it offers specialties in geotechnical structures and materials, transportation water resources, and environmental engineering.
Faculty, staff and students within each specialty area are involved in interdisciplinary research and scholarship with collaborations across the university, including departments in the College of Engineering, and non-engineering departments of Anthropology, Biology, Geology, Geography, Public Health, and the Bellini College of Artificial Intelligence, Cybersecurity and Computing. Our faculty also maintains a solid base for research funding from agencies such as the Florida Department of Transportation, Southwest Florida Water Management District, U.S. Department of Education, the National Science Foundation, U.S. Environmental Protection Agency, and the U.S. Department of Energy. Located in the vibrant Tampa Bay area—home to top-ranked beaches, a flourishing downtown, and rich opportunities for collaboration with state agencies and environmental organizations—this is a place where faculty thrive both professionally and personally.
Position Summary:
The position is a front line job for the Department of Civil and Environmental Engineering Undergraduate Programs in the College of Engineering working directly with the Academic Services Administrator, Undergraduate Advisor and the Chair. The Academic Services Administrator and Undergraduate Advisor will be the primary persons providing direction. In addition, the position will support the general activities of the Department and interfaces with our undergraduate programs. The position responsibilities include working with faculty and staff and assisting students. The person in this position will work in a fast-paced environment, requiring excellent communication (written and verbal) and customer service skills as well as advanced computer/technical and problem solving skills.
ResponsibilitiesRegistration/Enrollment- Coordinate and act as a liaison for registration processes. Assist with student registration issues each semester using OASIS/Banner, process permits and holds; maintain class rolls, grade sheets, change of grades, and other paperwork associated with the process.
Student Processing - Maintain student files and records, collect graduation applications, and fulfillment of other student-related administrative requirements. Responsible for collecting and maintaining student assessment data for program reviews and accreditation.
Support department or college recruitment and admissions processes. Maintain database of student applicants and their status. Prepare correspondence and mailings to applicants and prospects, maintain applicant records, and organize information for review by faculty. Assist students with completing any departmental, college, and university forms/paperwork.
Departmental Support - Provides support for faculty and administration through course inventory; assist faculty and student organizations in scheduling meetings/events; maintain office bulletin boards; maintain and monitor Canvas announcements; plan orientation, develop and publish semesterly newsletter. Creates and maintains informational materials, recruitment brochures, and web site content describing departmental programs.
Assist Faculty Advisor and Academic Services Administrator - Point of contact for current and prospective students on matters related to course management and enrollment, program requirements, and policies and procedures. Communicates with students regarding academic program, prerequisites, and course selections.
Reporting - Inquiries, queries, and standard reports from university systems such as OASIS and BANNER. This also includes assisting with accreditation surveys, data aggregation and analysis, and document/report preparation. Assist with the collection of data to complete various reports pertaining to enrollment, registration, and recruitment of students. Maintains database of students documenting academic trail of admission, qualifying exams, degree progress, changes to academic history, etc.
Procedures, Processes, and Systems - Utilize knowledge of internal procedures of the department as well as SUS. Utilize and have a working knowledge of systems such as Banner/OASIS, Oracle, DegreeWorks, etc. Input data in University business systems.
Performs other administrative duties as assigned in support of the academic mission of the department.
QualificationsMinimum: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred: Bachelor’s degree from an accredited institution with office/administrative experience. The ability to do complex word processing, database entry and spreadsheet manipulations (proficiency in Microsoft Office Suite).
Please provide the following documents when completing your application:
- Curriculum vitae / resume
- A copy of most recent academic transcripts and/or valid professional credentials (i.e. licensures, certificates, etc.)
- Contact information for three references (one must be your current/most recent supervisor).
