Inventory Specialist

Takkion Ops Management • Tyler, Minnesota • 1w ago

Job Summary:

The Inventory Specialist is responsible for providing inventory and office services by implementing administrative systems, procedures, and policies, and monitoring of administrative projects.

Job Responsibilities:

Receiving, entering and managing inventory and its associated paperwork.
Procurement of parts and materials as needed to complete in-field work for sites, including scheduling shipments for proper arrival dates.
Oversee all aspects of office orders including inventory and maintenance of inventory. Anticipating needed supplies; placing and expediting orders; verifying receipt of supplies.
Manage incoming parts paperwork and data entry for all O&M sites with the assistance of the appropriate Site Supervisor.
Manage inventory transactions utilizing Great Plains Accounting software and reconcile again O&M service reporting software to ensure proper accountability for inventory used and received.
Perform regular cycle counts / audits of physical on-hand inventory and perform accurate reconciliation against accounting and service reporting software.
Prepare month-end reports of inventory consumption for submission to accounting for monthly customer invoicing.
Prepare and mail all UPS / Fed Ex Packages. Sort and distribute incoming mail as needed.
Preparing service and maintenance documentation as needed for in-field technicians.
Coordinate routine office maintenance and cleaning with outside vendors.
Establish, maintain, and update filing systems.
May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specified projects, as required.
Other Duties as assigned.

Requirements

Experience and Qualifications:

HS diploma or GED equivalent required.
Three (3) – five (5) years of functional administrative preferred.
Must be an analytical thinker with the ability to resolve complex issues and manage tight deadlines and be able to perform under rapid change.
Requires exemplary organizational skills and extreme attention to detail.
Microsoft Dynamics or other ERP experience beneficial.
Extensive knowledge in Word, Excel and Outlook and the ability and willingness to learn new software applications if needed.
Self-starter with a drive for continuous improvement of the business operations.
Excellent communications skills both verbal and written, detail-oriented, the ability to multi-task, and most importantly, the ability to work well in a team.
Demonstrates openness to change, flexibility, and adaptability.
Express willingness to step out of the box to assist other teams to meet and overcome challenges for the company.
Experience with and understanding of general accounting practices is strongly preferred.

Physical Requirements: