Document Control Assistant

PTS Advance • Contract • Tyler, Texas • 3w ago

Details:

We are seeking a Document Control Assistant to support document management and administrative functions at our Client's Tyler, TX office. This is an excellent opportunity for an entry-level or junior professional looking to build experience in document control, administration, and operations within an industrial or energy-focused environment.

The ideal candidate is highly organized, detail-oriented, and comfortable working with both digital and physical documents. Training will be provided.

Key Responsibilities

Assist with the organization, tracking, and maintenance of controlled documents (electronic and hard copy)
Ensure documents are properly filed, named, versioned, and archived according to company procedures
Support document distribution to internal teams and external vendors as needed
Perform data entry and updates within document management systems and spreadsheets
Assist with scanning, uploading, and indexing documents
Help maintain document logs, transmittals, and revision histories
Support audits and compliance checks by locating and preparing documentation
Communicate with internal stakeholders to ensure document accuracy and completeness
Provide general administrative support to the office as needed

Required Qualifications

High school diploma or GED required; associate's degree or coursework preferred
Strong attention to detail and organizational skills
Basic computer proficiency (Microsoft Office: Word, Excel, Outlook)
Ability to follow established processes and instructions
Strong written and verbal communication skills
Reliable, punctual, and professional demeanor

Work Environment

Must be comfortable with occasionally lifting heavy items / being on feet for long periods of time
Standard business hours
Entry-level opportunity with room for growth
Hands-on training and exposure to document control processes
Stable, team-oriented work environment

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