ADMINISTRATIVE ASSISTANT I - 37001307
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Position Overview and Responsibilities
Wekiwa Springs State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services.
The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail‑oriented, organized, and committed to upholding the mission of the Florida Park Service.
Duties and Responsibilities
This position assists in planning, coordinating and implementing all administrative and budgetary activities involved in all park operations. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Processes payment of utility bills, requisitions and initiates purchase orders through My Florida Market Place. Maintains work project tracking forms, expenditures for projects and project files. Acts as primary liaison for the Purchasing Card Program. Ensures compliance with all purchasing regulations. Programs office equipment, operate personal computer, E‑Mail, Internet, multi‑lines phone system, two‑way radio system. Acts as liaison for assigned personnel and worker’s compensation actions. May assist the Park Manager by coordinating the work of toll collectors. Prepares special correspondence, and acts as property custodian. Assists Park Manager in budget request process.
Acts as primary liaison for all Youth Camp facility bookings. Handles revenue collection for Youth Camp. Administers outsource contracts and assist with concession contracts and monthly inspections.
Responds to oral and written complaints or complimentary letters, makes resolution decisions. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files.
Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.
Performs other related duties as required.
Required Knowledge, Skills, and Abilities
Knowledge of: administrative principles and practices; office procedures and practices; data collection; personal computers, Windows, E‑Mail, Quicken and Internet.
Knowledge and Ability to: collect, evaluate, analyze and organize data in office functions such as filing, accounting, personnel actions, purchasing, budget entry.
Ability to: prepare correspondence and administrative reports; handle multi‑phone lines and two‑way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries.
Minimum Qualifications
Position of Special Trust Requirement
This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.
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