Overview
The Specialist, Project Management supports the planning, coordination, and execution of key initiatives across the Administration organization. This role provides structure and consistency to project activities by maintaining schedules, managing risks and action items, supporting cross-functional collaboration, and preparing high-quality reports and presentations. Reporting to the Vice President of Administration, the Specialist helps ensure that project plans, deliverables, and documentation align with departmental goals and that stakeholders have the information needed to drive decisions.
The ideal candidate brings practical project management experience, strong analytical skills, and the ability to work proactively and collaboratively in a fast-paced corporate environment.
What you’ll do
Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:
Project Coordination & Execution
- Develop and maintain project plans, schedules, task lists, and status trackers for departmental initiatives.
- Monitor progress against milestones, proactively identify risks or delays, and surface issues for resolution.
- Coordinate with cross-functional partners to gather inputs, validate timelines, and ensure alignment with project objectives.
- Support execution of both short-term tasks and longer-term workstreams with minimal supervision.
- Support onboarding of new project team members by providing access to project tools, documentation, and processes.
- Maintain project tracking and dashboards using tools such as JIRA, Power BI, or other reporting systems.
Reporting & Communication
- Prepare clear, accurate, and concise project status reports that summarize progress, KPIs, challenges, and required decisions.
- Create presentations and briefing materials for leadership, communicating proposals, alternatives, or risks in a structured manner.
- Support communication across project teams, ensuring transparency, alignment, and follow-through on commitments.
- Assist in preparing materials for steering committees or leadership reviews.
Governance & Documentation
- Assist in enhancing the department’s PMO framework by updating templates, processes, and standards.
- Organize and maintain shared project materials across Teams, SharePoint, and other collaboration platforms.
- Support audits or reviews by gathering evidence, preparing compliance documentation, and tracking improvement measures to closure.
- Support change management activities related to new company processes, tools, or practices.
- Serve as point of departmental window for process mapping and standardization activities, such as QMS, ISO, etc.
Meeting Facilitation & Stakeholder Support
- Schedule, coordinate and facilitate project meetings, including preparing agendas, capturing meeting minutes, and managing action items.
- Track stakeholder requests, dependencies, and open issues to ensure timely closure.
- Build productive working relationships with internal partners to support effective collaboration.
- Serve as a point of contact for project inquiries and coordinate responses among project leads or subject matter experts.
Research & Planning Support
- Conduct research and benchmarking to support project scoping, cost estimates, and evaluation of alternatives.
- Assist in preparation of annual planning cycles, including project prioritization.
- Facilitate the development and tracking of operating and capital budgets for Administration departments.
Location & Travel Expectations:
- This role will be based out of the Scout Motors corporate headquarters in Charlotte, NC. This role may be remote to start but will transition to an in-office setting at the headquarters within 3-6 months of start date. This role is not eligible for remote work in New York City.
- The responsibilities of this role require dailyattendance in office with in-person meetings and events regularly.
- Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.
What you’ll bring
We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:
- Bachelor’s degree in business administration, project management, or a related field.
- 4+ years of experience supporting projects or operations in a corporate, cross-functional environment.
- Experience with structured project management practices and tools.
- Strong understanding of project management methodologies and best practices.
- Excellent written and verbal communication skills, with the ability to prepare professional and executive-ready materials.
- Proficiency with Microsoft Teams, SharePoint, Project, PowerPoint, Excel, and other collaboration tools.
- Demonstrated ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Analytical mindset with the ability to interpret data and provide meaningful insights.
- Proactive, organized, and able to work both independently and as part of a collaborative team.
- High degree of professionalism, integrity, and discretion
- Minimum of High School Diploma, GED or equivalent required for all roles at Scout Motors, Inc.
What you'll gain
The benefits of joining Scout include the chance to build products and a company from the ground up. This is a chance to create something new and lasting – with an iconic brand at its foundation. In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:
- Competitive insurance including:
- Medical, dental, vision and income protection plans
- 401(k) program with:
- An employer match and immediate vesting
- Generous Paid Time Off including:
- 20 days planned PTO, as accrued
- 40 hours of unplanned PTO and 14 company or floating holidays, annually
- Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
- Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave
Pay Transparency
This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.
Initial base salary range = $95,000.00 - $120,000.00
Internal leveling code: IC9
