Hiring: Purchasing Agent
Supervisor: Cost Accounting Manager
Classification: Full-time
Summary Description:
The Purchasing Agent will play a critical role in the construction operations department. This position is multi-faced, fast paced, and provides an opportunity to work in a team environment. This individual must be able to multitask, have computer knowledge (Google Sheets, MS Excel, Email), and have good communication skills.
Daily activities will include but not limited to; creating and submitting purchase orders, monitor/audit open Purchase Orders for receipt and delivery dates, and coordinate with team members including Project Managers, Procurement and Warehouse Managers. Also aiding the Accounts Payable team regarding invoice questions pertaining to PO entries. Coordinating new project accounts with key material suppliers by providing Preliminary Notice and basic projectinformation. And basic functions to support and maintain the San Diego office.
The person for this position is organized and detailed oriented; familiar with accounting practices as they relate to purchasing and inventory management; can communicate clearly, effectively, and respectfully with coworkers and vendors; is self-motivated; and embraces the ideal of continuous improvement to plan and implement new policies, procedures, and best practices to increase operational efficiency.
Key Responsibilities & Duties
Accurately process Purchase Order request from Cal Solar authorized purchasers by entry into Sage Intacct
Accounting System and COAII Advanced Invoice Recognition Platform, following all current company purchasing policies.
Work with Project Management and Field Operations teams, thru call, text and email, to coordinate the ordering and delivery of job specific materials.
Maintain a positive relationship with suppliers, communicating approved purchases clearly
Analytical skills to audit un-fulfilled Purchase Orders, including uninvoiced Commitments (PO’s) research
Month end close deadlines to confirm that all PO’s have been Approved by PM, Procurement & Cost Accounting Manager
Process and track Return Material orders, coordinating with warehouse managers and appropriate field crew members.
Enter new jobs and maintain Requisition Form (Google)
Preliminary Notice Filing for new projects, weekly. Work with Project Specialist(s) as a team.
Provide Vendors with Job Information Sheet for account set up
Create and maintain Purchasing Department SOP’s
Answer and direct all incoming calls professionally and in a timely manner, take messages (as necessary).
Greet / assist customers and visitors.
Open and distribute all incoming mail and distribute outgoing mail.
Setup courier, overnight deliveries, and mass mailings.
Maintain office supply ordering and scheduling maintenance (as necessary).
Coordinate building cleaning, maintenance, repairs with contractors.
Maintain appearance and stock of materials in the conference room, kitchen/break area, coffee nook, and lounge area.
Assist in meeting preparation (ordering lunches, setting up conference room, etc.).
Manage PPE (hardhats, gloves, safety glasses) and field crew shirts, with input from Safety Manager.
Assist departments & staff in ad hoc activities as needed or directed by Supervisor.
Key Qualifications, Skills and Abilities
Strong written & verbal communication, organizational, decision-making, attention to detail, and problem-solving skills.
Detail oriented, well organized and how can I help attitude
Ability and willingness to learn and adapt quickly to rapidly evolving business priorities.
Possess a positive, friendly, and welcoming attitude with strong interpersonal skills.
Self-motivated with the ability to work independently, show initiative, and operate with a sense of urgency.
Strong experience with Microsoft Applications Suite (Excel, Word, PowerPoint, etc.) or similar software, Dropbox, and SCOOP
Familiarity with Microsoft/Google suites and general accounting software (Sage Intacct is a plus)
Familiarity with general electrical and plumbing materials is a plus
General understanding of the construction process
Must be able to lift 20 pounds.
Benefits:
Competitive hourly rates DOE. Bi-weekly pay
Competitive Medical, Dental, and Vision insurance options available
Paid US Holidays
Flexible PTO
Competitive 401k with employer matching plan
Cal Solar, Inc. is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
