Job Title: Accounts Payable Clerk
About Circular Services:
Circular Services is the largest privately held recycling and organics service provider in the U.S. It operates over 25 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix.
About the Role:
The Accounts Payable (AP) Clerk will support the organization's financial operations by ensuring accurate and timely management of accounts payable processes. This role encompasses both administrative tasks and specialized responsibilities, with a focus on processing vendor invoices, vendor payments, and resolving discrepancies that may arise.
Responsibilities:
- Review and verify invoices for accuracy, completeness, and proper authorization prior to posting for payment.
- Track, research, and resolve invoice discrepancies and issues in a timely and documented manner.
- Process and record online payments within the ERP system.
- Process weekly payments to vendors.
- Support internal teams with payment-related questions and documentation.
- Ensure all transactions comply with internal financial policies and procedures.
- Establish and maintain positive vendor relationships, including timely communication and issue resolution.
- Maintain vendor records by setting up new vendors, reconciling accounts, and managing W-9 forms for 1099 processing.
- Assist the accounting team in preparing documentation and support for the Annual Audit.
Qualifications:
- Strong attention to detail and proficiency in data entry.
- Effective communication and organizational skills.
- Excel skills, including the ability to work with formulas, pivot tables, and data analysis tools.
- Proficiency in accounting software and reporting tools (Business Central).
- Strong problem-solving skills, particularly in resolving billing disputes and payment discrepancies.
- Demonstrated ability to manage time-sensitive tasks and collaborate with cross-functional teams.
- Basic knowledge of accounting principles or clerical skills (education or experience) preferred not required.
Working Conditions & Physical Requirements:
- Ability to work at our Normal, IL office.
- May occasionally lift and/or move up to 20 pounds
Job Type: Full Time
- Monday - Friday 8AM - 4:30PM
EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.
