Facilities Analyst
Department of Transportation
Job Description and Duties
Under the general direction of the Facilities Manager, a Staff Services Manager I, the Associate Governmental Program Analyst will perform analytical tasks related to all aspects of facilities administration, including procurement and contracting, meeting small business goals, and Facilities budget monitoring. The analyst has direct responsibility for reviewing and analyzing the status of all facilities budgets, and maintaining service contracts. The incumbent will act as a lead Contract Manager to prepare service contracts for the D5 Administration Division.
Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1‑minute Caltrans Recruitment survey to tell us how you found out about this job.
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Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Special Requirements
- Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
- Statement of qualifications (SOQ) required.
The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12‑point Arial font. Please include “Statement of Qualifications” and your name at the top of the first page. Resumes, cover letters and other documents do not replace the SOQ. The SOQ must describe your knowledge, skills, and experience in detail as it relates to this position.
- Why are you interested in this position? What skills or experience do you possess that would assist you in succeeding this classification?
- Describe your experience with contract management and/or procurement, including writing and interpreting scopes of work, maintaining financial and contract ledgers, and processing invoice payments.
- Describe how you prioritize your workload, stay organized, and ensure timely completion of assignments. What tools or strategies do you use to handle multiple, competing tasks.
Application Instructions
Completed applications and all required documents must be received or postmarked by the final filing date in order to be considered.
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.
Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. Resume is optional. Statement of Qualifications – Statement of Qualifications (SOQ) is required.
Desirable Qualifications
The incumbent must have a thorough knowledge of the Department's organization and its functional units in order to perform their duties and work under pressure to meet planned contract deadlines. Must have knowledge of Departmental policies and procedures. The incumbent must have the ability to analyze situations accurately, and take appropriate and effective action; deal tactfully with internal stakeholders, contractors, and outside consultants on a sensitive and timely manner. The incumbent must have the working knowledge of common office personal computer software, such as Windows, Word, Excel, Power Point, Adobe Acrobat, etc. Additionally must be familiar with modern office methods, supplies, and equipment. Incumbent must possess excellent organization skills in order to meet deadlines to ensure timely project delivery and must possess the ability to speak and write clearly and effectively.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
