Office Administrator/ Operational Support

ReNu Energy Solutions • Cary • 1w ago

Job Title: Office Administrator/ Operational Support

Job Location: Cary, NC

Position Type: Full-time

Job Summary:

We are seeking a highly organized and detail oriented Office Administrative Associate to join our team. The ideal candidate will play a crucial role in maintaining the smooth operation of our office and providing essential support to leadership within various departments.

Key Responsibilities:

Organize and maintain electronic and paper filing systems, ensuring proper record-keeping of correspondence and other documents.
Answering Phone calls, emails, and directing inquiries.
Greeting visitors and managing the reception area.
Troubleshooting minor office issues (e.g., printer problems)
Scheduling meetings, appointments, and travel arrangements as needed.
Operate office equipment (e.g., copiers, phone systems) and coordinate repairs as needed.
Manage office supply inventory, placing orders as needed with appropriate approvals.
Preparing reports, presentations, and other documents.
Assisting with basic bookkeeping tasks (e.g., tracking invoices, budgets)
Collaborate with the Charlotte Office Administrator on various administrative tasks.
Assist with over-the-counter permit and utility submissions to local AHJs and utilities in our service territory.
Prepare and distribute post-installation packets for final inspections, either by mailing or delivering to project sites.
Work with Area Sales Managers (ASMs) and the Operations team to complete project change orders.
Assist with generating and filing Energy Partner agreements between Renu, customers and sub contractors
Support operations staff such as the approval coordinators, project managers and Operations leadership.
Work with the Operations team on documenting process improvements and SOP documentation.
Support the internal post-installation project closeout process between Renu and Sun Service.
Contribute to project documentation efforts and maintain clear, concise communication with operations and field teams.

Qualifications:

High school diploma or equivalent required; associate’s degree or higher in a relevant field preferred.
2 - 4 years of experience as an administrative associate or similar role.
Highly proficient in Microsoft Suite (Word, Excel, Powerpoint, Outlook etc.) and Google Suite.
Excellent communication skills both written and verbal.
Strong organizational and multitasking abilities.
Attention to detail and a high level of accuracy.
Ability to maintain confidentiality and handle sensitive information with discretion.
Exceptional customer service skills and a high level of professionalism.
Strong problem-solving skills and a proactive approach to tasks.
Flexibility to adapt to changing priorities and tasks.
Positive attitude and a team player. Always willing to help and assist others as needed.

Compensation and Benefits:

Competitive pay based on experience.
Health insurance, dental, and vision benefits.
Paid time off and paid holidays.
Retirement savings plan.
Opportunities for professional growth, training, and certification.

How to apply:

If you are a motivated and experienced Administrative assistant with a passion for leadership and renewable energy, please submit your resume and cover letter to HR@renuenergysolutions.com.

Join us in shaping the future of clean energy and take the next step in your career as an administrative assistant.