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STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
This posting is for an Operations Analyst I position located at the Department of Environmental Protection’s Southeast District Office located in West Palm Beach Florida. This position will assist in the daily functions of the Business Planning Program.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions;
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
Your Specific Responsibilities:
Assists with the District’s Workflow & Records Management processes. Assists with coding (as needed) and preparing department regulatory and administrative documents based on priority for the Electronic Document Management System. Convert DEP paper documents to electronic format by scanning, indexing and inserting documents into the file server and/or the Electronic Document Management System software using the document taxonomy maintained by the Department. Conduct Quality Assurance of DEP documents by completing a page-by-page comparison of paper document to electronic copy.
Performs associated administrative and consultative duties for the Workflow Team in all applicable Program Areas, as needed. Primary administrative functions include preparing permitting applications for processor review, set-up into the oracle database system, inserting supporting documentation into oculus, and sending an oculus link containing key documents to all affected parties.
Reviews documents, reports, etc., submitted to the district to ensure compliance with applicable statutory and regulatory requirements. Analyzes and enters data contained therein into appropriate database(s) and notifies Subject Matter Expert(s) of any notable deviations.
Serves on the Business Planning team, performing functions for district phone and guest reception as needed. Works with Business Planning Team members to ensure calls are received and routed appropriately and ensure staffing coverage for same.
Receives and opens incoming paper mail, stamps documents with date-stamp and then scans and distributes it to the various sections, addressees, etc.
Verifies, enters, and facilitates the processing of checks and accompanying paperwork for all monies (application fees, penalties, etc.) received by the Southeast District office.
Assists team on special projects, as assigned. Special projects may be related to general team projects, specific time-oriented tasks or general duties as they relate to the Business Planning and overall district needs.
Required Knowledge, Skills, and Abilities:
- Knowledge of general office procedures and practices
- Skilled in use of a computer
- Skilled in Microsoft Office applications (Word, Excel, etc.)
- Ability to communicate verbally and in writing
- Ability to plan, organize and coordinate work assignments
- Ability to work independently with a minimum of supervision
- Ability to work effectively with co-workers and outside government agencies
- Ability to maintain valid driver license.
Required Qualifications:
- Maintain a valid driver license
BACKGROUND SCREENING REQUIREMENT: This position is designated as a Position of Special Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
