Grade 4 - Management Assistant - Office of Sustainability and Innovations

Salary: $53,000 - $60,000 (Offer will be commensurate with experience)

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Sustainability and Innovations Department with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

Conducts research on sustainability-related topics, as needed.
Assists with community engagement including helping with meeting logistics and organization.
Assists the Director with scheduling meetings and managing the Office calendar.
Supports staff liaisons to the Energy and Environmental Commission, including aiding in the generation of meeting agendas, meeting minutes, and other relevant tasks.
Motivates and tracks work deliverables by other OSI team members.
Maintains Office budget accounts and expenses and participates in the presentation and administration of Office budget.
Assist in budgeting, financial management, contracting, and OSI bill payments
Responsible for timekeeping and using financial systems to make logical decisions while exercising appropriate judgment.
Supports information sharing and reporting, including quarterly Council reports, quarterly A2ZERO Collaborator network meetings, resident newsletters, monthly media blasts, and biweekly program updates.
Manages the City’s annual Green Fair and annual A2ZERO week and assists with the coordination of other community events.
Supports Director and other OSI staff members with purchasing and event management
Relays relevant information and instructions; screening calls, visitors, inquiries, and mail.
Assists in training staff on policies and procedures and ensures compliance with City policies
Provides exceptional customer service.
Maintains flexibility with change and working in a fast-paced environment.
Performs moderately complex office management details without direct supervision.

Education, Training and Experience (position requirements at entry)

Bachelor’s degree in public or business administration or a closely related field
Experience in general office practices and procedures: at least 2 years
Experience in coordinating work activities: at least 2 years
The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

The City of Ann Arbor

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Management Assistant - Office of Sustainability and Innovations