Job Title: Project EH&S Administrator

Company: Loenbro Mission Critical

Location: Red Oak, TX

Pay: DOE –Competitive Pay & Benefits

The Project EHS Administrator supports project teams by managing site-level safety documentation, data entry, reporting, training coordination, and compliance-related administrative tasks. This position ensures accurate, timely, and consistent EHS information flows from project sites to regional and corporate EHS teams. The Project EHS Admin plays a key role in keeping daily operations aligned with Loenbro’s safety programs, client requirements, and regulatory expectations.

Duties & Responsibilities

EHS Documentation & Reporting

Maintain project-level EHS records.
Assist with daily, weekly, and monthly safety reporting as required by project, client, and corporate EHS expectations.
Ensure timely submission of required documents into EHS platforms (e.g., KPA Flex).
Track completion of required forms including near misses, hazard IDs, and incident documentation.
Maintain project SDS binders or digital SDS access and ensure new materials are reported for system updates.
Maintain project safety boards, postings, compliance calendars, and required OSHA/client-required documentation.
Coordinate project safety meetings, prepare agendas, capture minutes, and track action items.
Support Good Catch/Near Miss recognition programs by collecting submissions and forwarding them to regional EHS.

Training & Onboarding Support

Coordinate project onboarding and ensure all workers meet site/client-required training standards.
Collect and verify certifications, licenses, and onboarding paperwork.
Assist with scheduling or facilitating toolbox talks, project orientations, or training sessions.
Organize and maintain sign-in sheets, training records, and rosters.

Project & Field Team Support

Provide EHS administrative support to field supervisors and project managers.
Maintain safety communication boards, signage, and required postings.
Support EHS professionals and the Regional Admin with data collection and document preparation.
Attend project safety meetings as needed to capture notes, documentation, and action items.
Support implementation of safety campaigns, awareness themes, and recognition initiatives.
Assist with PPE issuance, tracking, and project-level inventory requests.
Prepare, organize, and document toolbox talks, pre-task plans, and other project safety communications.
Collect, file, and upload project-level JHAs, permits, and required documents (LOTO, Confined Space, Hot Work, etc.).

Incident & Compliance Support

Assist with incident documentation, creating reports, collecting statements, and uploading information into EHS systems.
Track corrective actions and ensure timely closure.
Ensure regulatory documentation is complete, accurate, and properly stored for retention.

Systems, Data, & Quality Control

Enter, verify, and manage EHS-related data with accuracy and detail.
Maintain organized digital and physical records in compliance with corporate EHS document control standards.
Support audits by preparing reports, retrieving documents, and correcting data gaps.

Required Qualifications:

1–3 years of experience in safety administration, project administration, or related field preferred.
Experience in construction, industrial services, energy, or similar environment is a plus.
Strong computer skills: Excel, SharePoint, Smartsheet, LMS platforms, or EHS software.
High attention to detail, accuracy, and organization.
Strong communication skills and ability to interact with field teams and supervisors.
Ability to work in fast-paced project environments with multiple priorities.
Valid driver’s license; site travel may be required.

Preferred Qualifications:

Professional certifications (CDS, CTSP, CHST, or similar).
Experience in construction, industrial services, or energy sectors.
Experience with Samsara or similar telematics platforms.
Experience assisting with DOT audits or insurance reviews.
Prior supervisory or safety program leadership experience.

Knowledge, Skills, & Abilities:

Highly organized and dependable.
Strong follow-through and time-management skills.
Comfortable working with field crews and supervisors.
Ability to maintain confidentiality with sensitive safety or HR-related information.
Strong prioritization skills and ability to meet deadlines.
Team player with a proactive, solution-driven mindset.

Benefits:

Personal Time Off (PTO)
Health Benefits: All employees are eligible for medical, dental, vision and life insurance coverage
401(k) Retirement: The Company provides a 100% match of the first 4% of employee contributions each year, to the plan. Eligibility for the plan begins the first day of the month following 90 days of employment.

We are “Leading the Change” in the Energy Services Industry. Our growth and successes have not changed who we are. We live our core values every day.

WE TAKE ACTION.
WE DO WHAT WE SAY.
WE LEAD BY EXAMPLE.
WE DO THE RIGHT THING.
WE PRACTICE STEWARDSHIP.

Loenbro is an Equal Opportunity Employer.

Loenbro

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