About HDFFA:

The High Desert Food and Farm Alliance (HDFFA) is a non-profit whose mission is to support a healthy and thriving food and farm network in Central Oregon through education, collaboration and inclusivity. We meet our mission by fostering relationships between producers (farmers, ranchers and food businesses) and consumers, increasing awareness of and access to food from our region, and cultivating community participation with local food. We serve farmers, ranchers, food businesses, nonprofits and underserved families in the high desert region of Crook, Deschutes and Jefferson Counties. We believe everyone deserves good food.

Position Summary:

HDFFA is seeking a full-time Operations/People & Culture Manager with a strong background in human resources and administrations. You will help foster a positive work environment while overseeing employee programs that attract and retain quality employees. You’ll lead HDFFA’s recruiting, professional development, and employee relations efforts. You will be responsible for operations including managing IT, phones, insurance, and improving organizational efficiencies. You will also play a key role in leading HDFFA’s human resources efforts including recruiting, professional development, and employee relations, working closely with leadership to help build a positive culture and engaged team. You’ll share our team commitment to HDFFA’s mission, values and projects.

Who we are looking for:

You are a problem solver with a strong ability to build internal relationships and help shape a positive work environment. You are flexible to manage multiple projects. You have strong organizational skills that support HDFFA’s infrastructure, particularly at a time of growth.

Responsibilities:

People & Culture

Foster a positive, supportive and collaborative workplace culture by developing initiatives that enhance employee engagement, well-being, and belonging.
Lead culture-building activities, recognition programs, and team engagement efforts to maintain a motivated and high-performing workforce.
Plan monthly employee workshops/learning opportunities and other staff development activities.
Serve as a trusted resource for employees, ensuring open communication and a positive employee experience at all levels.
Partner with staff and the Board to create and communicate culture-driven initiatives that enhance employee satisfaction and retention.
Works with hiring managers to support recruiting efforts including setting up job postings on Bamboo, managing external job postings, reviewing applicants, setting up interviews with applicants, checking references and generating offer letters.
Oversees onboarding/orientation of staff members including providing and collecting new hire paperwork, review of employee handbook, benefits, ensuring compliance with mandatory trainings, providing HDFFA logowear, and helps set up introductory meetings with HDFFA staff members.

Oversees offboarding of terminating employees including collection of equipment, COBRA notifications, and conducting exit interviews.
Creates and maintains accurate employee records on our HRIS system Bamboo.
Makes recommendations to management regarding benefits packages to entice new hires and retain current employees.
Serves as benefits administrator: Reviews, processes and tracks benefits for employees including overseeing Open Enrollment and new employee enrollments. Answers employees’ questions regarding their benefits.
Stays current with federal and state employment law and advises management of updates and changes.
Ensures compliance with mandatory federal and state employee notifications (display of employment posters and other communications).

Operations

Use a systems approach to analyze and refinine current procedures and processes to be more efficient and effective.
Makes recommendations for new vendors, systems, and improvements that are more efficient for HDFFA.
Act as relationship manager to outside contractors (photographers, consultants, etc.) and maintain accurate documentation of contracts and invoices.
Ensures accuracy and timely renewal of insurance policies (D&O, health, vehicle, property, workers comp, liability, etc.).
Oversees vehicle safety and maintenance.
Supports fundraising efforts as needed through Little Green Light forms.
Fufills on-line store orders in a timely manner
Ensure board records and forms are current and up-to-date.
Takes notes at the monthly Board meeting in support of the Secretary.
Assists with board members on/off boarding.
Works with the Finance Manager on payroll administration as needed to ensure accuracy of payroll.

Technology

Overall manager of Google account including Drive management.
Manage phone and communication systems
Manage computer inventory and regular software updates
Work with our computer/network contractor(s) to solve problems as they arise with our network/server, internet connections and/or individual computers.
Oversees IT including vendors for computer security, phones, and website. Serves as staff go-to to troubleshoot IT issues.
Oversees purchasing for supplies and equipment

Other duties as assigned.

Qualifications

The ideal candidate will have a Bachelor’s degree and 1-2 years experience in human resources and administration support or equivalent of 3-5 years of relevant experience. They will be familiar with working with and for nonprofits. They will possess excellent organizational and employee relations skills and be self-motivated and able to work as a team. Must have administrative, management, and human resources, and HRIS skills and knowledge.

Strong commitment to community engagement, small business support and innovation.
Ability to proactively manage multiple projects and deadlines in a fast-paced environment.
Excellent oral and written communications skills.
Demonstrated proficiency in the use of Microsoft Office, Google Suite, and remote work tools including Zoom and Google Meet.
Comfort using or learning online software including Canva, Little Green Light.
A team player with the ability to contribute to a positive, productive, open and supportive environment that motivates everyone to perform at their best.

Some evening and weekend hours will occasionally occur. The position is a hybrid position, with some tasks required to be performed in our Bend office or in area locations to support events..

Compensation, Benefits, and Time Commitment

This is a full-time position. Salary: $26/hour.

Benefits include:

Health and vision insurance (80% covered by HDFFA) after 30 days of employment

Dental insurance (50% covered by HDFFA) after 30 days of employment

Generous paid time off including: 15 vacation days, 10 paid holidays, and 5 sick days

Fully vested SIMPLE IRA contribution of 2% after 90 days of employment

Employee Assistance Program (EAP) through Canopy Wellness

Annual cost of living increase

Professional development opportunities

Amazing team to work with!

Full-time equivalent of 40 hours per week, some evening and weekend hours will occur. The position is a hybrid position, working in our Bend office with at-home options. Travel to represent HDFFA at events will be required (intermittent) with a personal vehicle; travel will be reimbursed at a set non-profit rate. This position may occasionally involve driving a company vehicle. The candidate must possess a current, valid, Oregon driver's license. In addition, the candidate will need to provide a 5-year motor vehicle record obtained through DMV2U - Login (oregon.gov) that includes no license suspensions or major violations in the last five years.

Commitment to Inclusive Hiring Practices

The requirements listed in our job descriptions are guidelines, not hard and fast rules. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translate directly to our openings. If you are excited about this opportunity but are unsure if your experience aligns with the job description, we encourage you to apply. We would appreciate the opportunity to consider your application and how your talents and experience can bring value to this role.

HDFFA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

High Desert Food and Farm Alliance

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